How to Find and Change Your Microsoft Forms Default Save Location

Explain that if a form is created via the forms.office.com portal or standard OneDrive, the Excel workbook containing the responses is automatically saved to the creator's personal OneDrive for Business. Specifically, it resides in the default document library. Conversely, if the form is initiated directly from a SharePoint Online site, the Microsoft Forms Default Save Location is automatically set to that specific Group's

Understanding the Microsoft Forms Default Save Location?

Explain that if a form is created via the forms.office.com portal or standard OneDrive, the Excel workbook containing the responses is automatically saved to the creator's personal OneDrive for Business. Specifically, it resides in the default document library. Conversely, if the form is initiated directly from a SharePoint Online site, the Microsoft Forms Default Save Location is automatically set to that specific Group's document library, allowing immediate team access

Use the same platform and signed-in context described here before continuing: Open your web browser and navigate to the Microsoft Forms portal ( forms.office.com )

Step-by-Step: Changing the Microsoft Forms Default Save Location?

Work through the following Find and Change Your Microsoft Forms Default Save Location sequence in Microsoft Forms, beginning from Microsoft Forms workspace.

1. Open your web browser and navigate to the Microsoft Forms portal ( forms.office.com )
2. Locate the personal form you want to relocate under the "Recent" or "My forms" tab
3. Click the More options (...) button located in the bottom right corner of the form's thumbnail
4. Select the Move to a group command from the dropdown menu
5. Choose the target SharePoint Team Site or Microsoft 365 Group from the provided list to change the Microsoft Forms Default Save Location
6. Click Move to confirm. The expected result is that the form and its live-updating Excel workbook are transferred to the Group's default document library
7. Verify the move by opening your team's SharePoint site, navigating to the Documents library, and checking for the newly transferred Excel response file

How to Verify the Microsoft Forms Result

Validate the change before closing the app: Verify the move by opening your team's SharePoint site, navigating to the Documents library, and checking for the newly transferred Excel response file A different result usually means the wrong file, account, or The "Move to a group" action button was used.

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For local work related to Find and Change Your Microsoft Forms Default Save Location, WPS Office is a free Microsoft Office-compatible alternative. It does not reproduce every proprietary Microsoft Forms service or administrator control, so use the Microsoft steps above when the task depends on that specific platform.

For compatible local content used before or after “Find and Change Your Microsoft Forms Default Save Location,” WPS Office covers DOCX, XLSX, PPTX, CSV, and PDF files. Its AI tools can draft, rewrite, summarize, translate, and organize local content. This gives you a free, lightweight workspace for compatible files without implying that WPS can alter Microsoft-only cloud, license, tenant, or account controls.

Microsoft Forms FAQs About Find and Change Your Microsoft Forms Default Save Location

Where exactly is the Microsoft Forms Default Save Location for personal forms?

If you create a standard form, the response data is saved as an Excel workbook in your personal OneDrive for Business. You can find it by logging into your Microsoft 365 portal, opening OneDrive, and looking in the standard document library folder.

If I change the Microsoft Forms Default Save Location to SharePoint, does my sharing link change?

When you move a form to a SharePoint group, the internal management URL of the form changes. However, the original respondent link that you shared with users remains completely active and functional. Respondents can still submit answers without any issues.

Can I set the Microsoft Forms Default Save Location directly to a local Network Drive?

No, Microsoft Forms requires a cloud-based location (OneDrive or SharePoint) to update responses autonomously. To get the data onto a local network drive, you must sync the specific SharePoint document library to your local server using the OneDrive desktop sync client.

Why isn't my downloaded Excel response file updating automatically?

If you manually clicked "Download" from the Forms dashboard instead of "Open in Excel" for a cloud-synced form, you generated a static, offline copy. To ensure autonomous updates, you must access the live workbook directly from its Microsoft Forms Default Save Location in SharePoint or OneDrive.