How to Clear Recently Opened Files from the Microsoft 365 Home Page
Question details
The user wants to clear or remove deleted and unavailable files from the recently opened list on the Microsoft 365 or Office home app dashboard.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Managing the Microsoft 365 Home Page dashboard to declutter the recently opened files list.
- Observed behavior
- There is no built-in option to bulk clear the recently opened files list, forcing the user to find a workaround to remove items.
Ensure you are logged into your Microsoft 365 account on the Office home app and have identified which unavailable or deleted files you want to remove from your view.
Hide Files Individually from the Recent List
Since Microsoft 365 does not provide a bulk clear option, you must hide unavailable or deleted files one by one.
Currently, Microsoft 365 does not offer a 'Clear All' button for the recently opened list. Instead, you can manually hide individual files to declutter your dashboard.
Launch the Microsoft 365 or Office home app and navigate to the 'Recent' or 'Quick Access' section on your dashboard.
Find the specific deleted or unavailable file you want to remove from the recent list.
Click or tap the three dots (More options) next to the file name.
Select 'Hide' from the drop-down menu to remove the item from your view.
Experience Easier File Management with WPS Office
If you find Microsoft 365's recent files management frustrating due to the lack of bulk clearing options, consider switching to WPS Office. It is a free, lightweight, and user-friendly alternative that provides straightforward document management, allowing you to easily clear unpinned recent records.
- 1. Download and Install: Download WPS Office for free from the official website and install it on your device.
- 2. Open the WPS Homepage: Launch WPS Office to view the Home screen and your Recent files list.
- 3. Clear Unpinned Records: Right-click anywhere in the Recent files list and select 'Clear Unpinned Records' to instantly remove all unpinned files at once.
Frequently Asked Questions
Can I clear all recent files at once in Microsoft 365?
Currently, Microsoft 365 does not offer a built-in option to bulk clear the entire recently opened list on the home page. You must hide items individually.
Will hiding a file from the recent list delete it?
No, hiding a file from the recent list only removes it from that specific view. The actual file remains safely stored in its original location, such as OneDrive or your local drive.
How do I remove a pinned file from the recent list?
To remove a pinned file, you must first unpin it by clicking the pin icon next to the file. Once unpinned, you can use the three dots menu to hide it from the recent list.
How can I suggest a 'Clear All' feature to Microsoft?
You can submit your suggestion directly to Microsoft's development team via the official Microsoft Feedback Portal online.
