How to Display More Tags in the OneNote 2016 Tag Menu
Question details
The user wants to increase the number of visible tags displayed in the OneNote 2016 drop-down tag menu.
- Product
- Microsoft OneNote 2016
- Device & OS
- not provided
- Scenario
- Organizing notes and attempting to access multiple custom tags quickly from the ribbon menu.
- Observed behavior
- The tag drop-down menu has a fixed size and cannot physically display additional custom tags beyond the default interface limit.
Review your current list of custom tags and identify which ones you use most frequently, as you will need to manually prioritize them in the menu.
Prioritize Tags Using the Customize Tags Feature
Since the drop-down menu size is fixed, the most effective workaround is to move your frequently used custom tags to the top of the list.
OneNote 2016 does not currently support expanding the physical size or length of the tag drop-down menu. However, you can rearrange the order of tags so that your most important custom tags appear within the visible portion of the menu without scrolling.
Navigate to the 'Home' tab on the OneNote ribbon, expand the Tags gallery by clicking the drop-down arrow, and select 'Customize Tags' at the bottom of the list.
In the Customize Tags dialog box, locate and click on the custom tag you want to make visible in the primary menu view.
Use the up arrow button on the right side of the dialog box to move your selected tag higher in the list.
Click 'OK' to save your new tag order. Your prioritized custom tags will now be readily accessible in the main drop-down menu.
Remove Unused Default Tags
Delete default tags you never use to free up visible slots in the drop-down menu.
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Frequently Asked Questions
Can I resize the OneNote 2016 tag menu window by dragging its edges?
No, the tag drop-down menu in OneNote 2016 is hard-coded into the ribbon interface and cannot be physically resized by dragging its edges.
Will my rearranged custom tags sync to OneNote for Windows 10?
Custom tags and their specific order are generally saved locally to the OneNote 2016 desktop application. While applied tags will be visible on your notes across devices, the menu customization itself may not sync perfectly to the OneNote for Windows 10 app.
Is there a way to search for a custom tag if it is hidden far down the menu?
Yes. You can click 'Find Tags' on the Home tab. This opens the Tags Summary pane on the right side of your screen, which categorizes all used tags and allows you to easily find notes associated with specific custom tags.
How can I request Microsoft to increase the tag menu size?
You can provide feedback directly to the Microsoft development team by going to File > Feedback within OneNote, or by submitting a feature request through the official Microsoft Tech Community forums.
