How to Fix Missing Spelling and Grammar Button in Word (Use Editor)
Question details
The user is unable to find the classic 'Spelling and Grammar' button in Microsoft Word and needs to know how to access the modern spelling and grammar checker.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Checking a document for spelling and grammar errors during editing and proofreading.
- Observed behavior
- The traditional 'Spelling and Grammar' button is missing from the interface, as it has been replaced by the modern 'Editor' feature in newer subscription versions of Word.
Check your current version of Microsoft Word, as newer subscription versions (like Microsoft 365) have completely replaced the traditional spelling dialog with the Microsoft Editor pane.
Use the Keyboard Shortcut to Open Microsoft Editor
The quickest way to access the modern spelling and grammar checker without navigating through the ribbon interface.
Microsoft has replaced the classic Spelling and Grammar dialog box with a new tool called Editor. You can quickly bring up this new interface using a simple keyboard shortcut.
Launch Microsoft Word and open the document you want to proofread.
Press 'F7' on your keyboard. If you are using a laptop where function keys double as media controls, you may need to press 'Fn + F7' together.
The Editor task pane will appear on the right side of your screen. Click on 'Spelling' or 'Grammar' within this pane to review and apply the suggested corrections.
Locate the Editor Button on the Review Tab
If you prefer using the mouse and ribbon menu instead of keyboard shortcuts, you can find the new Editor button exactly where the old Spelling button used to be.
Use WPS Office for a Classic, Easy-to-Use Spell Checker
Frustrated by Microsoft Word's constant interface changes? WPS Office provides a free, lightweight alternative with a classic, intuitive Spelling and Grammar tool that is easy to find and use.
- 1. Download and install WPS Office: Get the free WPS Office suite from the official website and launch WPS Writer.
- 2. Open your document: Open your existing Word document directly in WPS Writer without losing any formatting.
- 3. Run the Spell Check: Go to the 'Review' tab and click the clearly labeled 'Spell Check' button, or simply press F7 to start proofreading immediately.
Frequently Asked Questions
Can I get the classic Spelling and Grammar dialog box back in Word?
Yes, but it requires a workaround. You must create a custom VBA macro to restore the legacy dialog box, which you can then assign to a custom button on your Quick Access Toolbar.
Why is the F7 key not opening the spell checker?
On many modern laptops and compact keyboards, the function keys (F1-F12) are locked to media or system controls by default. You may need to hold down the 'Fn' key and press 'F7' simultaneously to trigger the spell check command.
Why did Microsoft remove the Spelling and Grammar button?
Microsoft did not entirely remove the functionality; they upgraded it. The traditional button was replaced by 'Microsoft Editor' in newer subscription versions to provide a more comprehensive, AI-driven writing assistant that checks clarity, conciseness, and tone alongside basic spelling.
