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How to Use Save As and Send To in Microsoft Word for Windows
Question details
The user needs to locate the "Save As" and "Send To" commands in newer versions of Microsoft Word to save a file under a new name or email it.
- Product
- Microsoft Word
- Device & OS
- Windows
- Scenario
- Trying to create a duplicate copy of a document with a new name or share it directly via email from within the Word application.
- Observed behavior
- The user is unable to find the traditional "Save As" or "Send To" commands in the current Microsoft 365 interface.
Ensure your default email client (such as Microsoft Outlook or Windows Mail) is properly configured on your computer before attempting to send documents directly from Word.
Use the Keyboard Shortcut or File Menu for Save As
The fastest way to save a document under a different name is by using the dedicated Windows keyboard shortcut or navigating through the standard File tab.
In modern versions of Microsoft 365, the backstage view can sometimes feel cluttered. Using a direct shortcut bypasses this menu completely.
Simply press the F12 key on your keyboard to instantly open the traditional "Save As" dialog box in Windows.
Alternatively, click on the "File" tab located in the top-left corner of the Word ribbon.
Click on "Save As" from the left sidebar menu, choose your desired folder location, enter the new file name, and click "Save".
Share Document as an Email Attachment
The legacy "Send To" feature has been replaced by the "Share" function in newer versions of Microsoft Word.
Use WPS Writer to Save and Email Documents Seamlessly
WPS Writer provides a user-friendly and classic interface where essential functions like "Save As" and "Send to Email" are exactly where you expect them to be, helping you manage and share your documents in seconds.
- 1. Open Document in WPS Writer: Launch WPS Office on your Windows PC and open the document you wish to save or share.
- 2. Use Save As: Click the "Menu" button in the top left corner, hover over "Save As", and select your preferred document format (such as .docx or .pdf) to rename and save a copy.
- 3. Send to Email: Click "Menu", hover over "Share", and select "Email". WPS Writer will automatically attach the current document to a new message in your default Windows email client.
Frequently Asked Questions
Why can't I find the "Send To" option in Microsoft Word 365?
In newer versions of Microsoft Word, the legacy "Send To Mail Recipient" command has been replaced by the "Share" feature. You can now access this functionality by navigating to File > Share and selecting "Word Document" to attach it to an email.
Does the F12 shortcut work in all versions of Microsoft Word?
Yes, pressing F12 is a universal Windows shortcut for Microsoft Office applications. It instantly opens the traditional "Save As" file explorer dialog box, bypassing the modern backstage view in all recent versions of Word.
How do I add the "Send to Email" button to my Quick Access Toolbar?
Click the down arrow on the Quick Access Toolbar at the top left of your Word window. Select "More Commands", change the dropdown to "All Commands", scroll down to find "Email" or "Send to Mail Recipient", click "Add", and then click "OK".
Why does clicking "Share > Word Document" do nothing on my computer?
This issue typically occurs if you do not have a default desktop email client (such as Outlook, Thunderbird, or Windows Mail) set up on your Windows system. Word requires a configured local email application to generate the new message with the attachment.
