Fix Microsoft Planner Tasks Missing from Schedule Tab
Question details
Users are unable to see certain tasks in the Schedule tab view of Microsoft Planner, even though those tasks appear properly on the Board tab and the calendar.
- Product
- Microsoft Planner
- Device & OS
- not provided
- Scenario
- Sorting, filtering, or viewing tasks within the Schedule view of Microsoft Planner.
- Observed behavior
- Tasks disappear or fail to render in the Schedule view and sidebar, often due to default status filtering or unscheduled status constraints.
Before troubleshooting, ensure you have an active internet connection so Planner can sync the latest changes, and verify that the missing tasks have not been accidentally deleted by another team member.
Adjust Schedule Sidebar Task Filters
Check if the Schedule sidebar is hiding tasks by only displaying unscheduled items.
Microsoft Planner's Schedule view includes a right-side task pane that sometimes defaults to showing only specific subsets of tasks, such as those that are unscheduled. Adjusting this filter will usually reveal missing tasks.
Navigate to Microsoft Planner and open the specific project board where tasks are missing.
Click on the 'Schedule' tab located at the top of your Planner interface.
Look at the task pane on the right side of the screen. Click on the filter options to ensure it is not restricted to 'Unscheduled' tasks only.
Change the filter to display all tasks or clear any active filters to make the hidden tasks visible again in your schedule.
Verify Task Progress Status
Ensure tasks are assigned a standard Planner progress status so they sort properly in the Schedule view.
Track Projects Efficiently with WPS Office
While Microsoft Planner is restricted to the Office 365 ecosystem, WPS Office provides a lightweight, highly compatible alternative for managing tasks and project schedules. Use our robust spreadsheet capabilities and free project templates to organize your team without the hefty subscription costs.
- 1. Open WPS Office: Launch the WPS Office application and navigate to the Home screen.
- 2. Access Templates: Click on 'Templates' in the left-hand navigation pane.
- 3. Search for Trackers: Type 'Project Schedule' or 'Task Tracker' into the search bar and hit Enter.
- 4. Download and Edit: Select a template you like, click 'Download', and start inputting your team's schedule and deadlines.
Frequently Asked Questions
Why do some tasks appear in the Planner sidebar but not on the calendar?
Tasks will only appear on the actual calendar grid if they have a 'Start date' or 'Due date' assigned. Tasks without these dates are considered unscheduled and will remain in the right-side task pane.
Can I add custom progress statuses in Microsoft Planner?
No, Microsoft Planner natively supports only three progress statuses: Not started, In progress, and Completed. To categorize tasks further, you should use colored labels or custom buckets.
How can I view all tasks assigned to me across different plans?
You can view an aggregated list of your tasks by navigating to the Planner Hub and clicking on 'My tasks' in the left-hand menu. This view pulls in everything assigned to you regardless of which plan it belongs to.
