'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
Fix Missing Row Details in Power Automate Excel Reminder Emails
Question details
The user needs to include specific row details in automated email reminders triggered by dates in a SharePoint Excel table.
- Product
- Microsoft Excel and Power Automate
- Device & OS
- not provided
- Scenario
- Running a Power Automate flow that reads an Excel table and emails a team when a specific reminder date is reached.
- Observed behavior
- The flow successfully sends the email, but the message body is missing crucial mapped row details like branch name, closeout date, and installation information.
Ensure your Excel table is saved in SharePoint or OneDrive for Business, and verify that the columns containing the data you want to extract have distinct, non-empty headers.
Configure ISO 8601 Date Formatting and Map Dynamic Content
Setting the correct date format in your flow ensures Excel dates are read properly, allowing you to successfully map the corresponding row details into the email body.
Power Automate often struggles with native Excel date formats, reading them as sequential serial numbers. By forcing ISO 8601 formatting, the flow can accurately interpret the dates and appropriately pull associated row data for your emails.
Open your Power Automate flow and expand the 'List rows present in a table' action.
Click 'Show advanced options' within the action and set the 'DateTime Format' dropdown to 'ISO 8601'.
Open your source Excel file in SharePoint and confirm that the 'Reminder Date' column is strictly formatted as a Date type.
In your 'Send an email' action, click inside the email body and use the Dynamic Content menu to insert the exact fields you need, such as Branch Name, Installation Date, and Reminder Date.
Manage Your Spreadsheet Data Effectively with WPS Office
While Power Automate handles automated workflows for the Microsoft ecosystem, WPS Office provides a free, lightweight, and highly compatible alternative for managing and organizing your daily spreadsheet data. Enjoy seamless format compatibility and a familiar user interface without expensive subscriptions.
- 1. Download and Install: Visit the official WPS website to download and install WPS Office for free on your device.
- 2. Open Your Spreadsheets: Launch WPS Spreadsheets and open your existing Excel data files with zero formatting loss.
- 3. Organize Your Data: Use built-in formulas, filters, and pivot tables to easily track your reminder dates, branch information, and project details.
Frequently Asked Questions
Why is Power Automate pulling my Excel dates as 5-digit numbers?
Excel stores dates as sequential serial numbers. To fix this, change the 'DateTime Format' to 'ISO 8601' under the advanced options of your 'List rows present in a table' action in Power Automate.
Why is the dynamic content from my Excel table missing in Power Automate?
This usually happens if the Excel data isn't formatted as a formal Table. Ensure your data is converted to a Table (Insert > Table) in Excel, and that the file is synced properly in SharePoint or OneDrive.
How can I check if my Power Automate flow is extracting the correct Excel data?
Run a manual test of your flow and review the run history. Click on the 'List rows present in a table' action's output to view the raw JSON data. This helps you confirm if fields like branch name and dates are being read correctly before they reach the email action.
