How to Assign or Copy a Microsoft Forms Quiz Created in a Group
Question details
The user needs to assign or move a Microsoft Forms quiz created under a group to their personal workspace without allowing group members to edit the quiz or view responses.
- Product
- Microsoft Forms
- Device & OS
- not provided
- Scenario
- Distributing a quiz to students or a specific group without unintentionally granting them full collaboration and editing permissions.
- Observed behavior
- When a quiz is created directly in a group, all group members are automatically granted collaborator access, allowing them to edit the quiz and view all collected responses.
Ensure you are logged into Microsoft 365 with an account that has permission to access the group where the original quiz was created.
Duplicate the Group Quiz to My Forms
Use the template duplication feature to create a secure, personal copy of the group quiz that you can safely assign to students.
By duplicating the group quiz as a template, you take ownership of the new copy in your personal 'My Forms' directory. This ensures that group members cannot access the backend of the quiz to alter questions or see other students' answers.
Navigate to the group quiz in Microsoft Forms, click the ellipsis (...) icon, and select 'Collaborate or Duplicate' from the options.
Click on 'Share as a template' and copy the generated link to your clipboard.
Open a new browser tab or window and paste the copied template link into the address bar, then press Enter.
Click the 'Duplicate' button that appears. A new copy of the quiz will be generated. You can now rename this quiz, and it will be securely saved under your 'My Forms' section.
Create Future Quizzes Directly in My Forms
Avoid collaboration and permission issues by creating your educational quizzes in your personal workspace first.
Create Secure Documents and Quizzes with WPS Office
If you are looking for a simpler way to manage your educational documents, assignments, and test papers without complex permission issues, WPS Office offers a lightweight, highly compatible alternative to Microsoft Office.
Frequently Asked Questions
Why can my students see the answers to the Microsoft Forms quiz I assigned?
If you created the quiz directly within a Microsoft 365 Group, all group members are treated as collaborators. This grants them the ability to view the backend, edit questions, and see all collected responses. To prevent this, duplicate the quiz to 'My Forms' and share a response link instead.
How do I share a Microsoft Form without giving edit access?
To share a form purely for people to fill out, open your form, click on the 'Collect responses' button, choose your audience permissions (e.g., 'Anyone can respond' or 'Only people in my organization can respond'), and copy the link provided. Do not use the 'Collaborate or Duplicate' link.
Can I move a form from 'My Forms' to a Group later?
Yes. You can transfer ownership from your personal workspace to a group by finding the form card under 'My Forms', clicking the ellipsis (...) icon, and selecting 'Move to a group'. Note that moving it will permanently grant edit and viewing access to all members of that group.
Where do duplicated Microsoft Forms go?
When you duplicate a form using a template link, the new copy is automatically saved to the 'My Forms' section of the user account that clicked the 'Duplicate' button, making that user the sole owner of the new form.
