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How to Create Specific Recurring Booking Slots in Microsoft Bookings
Question details
Configure Microsoft Bookings to offer precise, recurring one-hour appointment windows on specific days of the week.
- Product
- Microsoft Bookings
- Device & OS
- not provided
- Scenario
- Setting up an appointment calendar where services are strictly limited to recurring specific hours (e.g., Tuesday 6-7 PM, Thursday 7-8 PM, Friday 2-3 PM).
- Observed behavior
- The booking page should only display availability for the designated recurring time windows, ensuring no unwanted times are bookable by clients.
Ensure you have administrator access to the Microsoft Bookings calendar to modify both service settings and individual staff working hours.
Configure Staff Working Hours for Specific Booking Slots
Adjust individual staff availability to restrict the booking page to only offer your desired time windows.
The most effective way to limit booking times is by customizing the working hours of the staff member assigned to the service. This overrides the general business hours of the Bookings calendar.
Open Microsoft Bookings and select the 'Staff' tab from the left navigation menu.
Choose the relevant staff member assigned to the service you want to restrict.
Uncheck the 'Use business hours' option to allow custom working hour configurations.
Delete the default hours and set the specific availability windows: Tuesday 6:00 PM to 7:00 PM, Thursday 7:00 PM to 8:00 PM, and Friday 2:00 PM to 3:00 PM. Ensure all other days are marked as days off.
Save the changes and open your published booking page to verify that only these specific recurring slots are available for booking.
Set Custom Availability on the Service Level
If the specific time slots apply to a service rather than a single staff member, configure custom availability directly within the Service settings.
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Frequently Asked Questions
Why are other time slots still showing up on my Bookings page?
This usually happens if the 'Use business hours' option is still checked for the staff member, or if the general service availability overlaps with staff hours. Ensure you have properly disabled default business hours for the staff member and double-check the 'Availability options' under the specific service.
Can I apply these recurring specific slots to multiple staff members at once?
While you cannot bulk-edit individual staff working hours, you can set the overarching Service availability to only offer the specific Tuesday, Thursday, and Friday slots. Any staff assigned to that service will only be bookable during those times, provided their personal working hours cover those windows.
How do I handle holidays or personal days off that fall on one of my recurring slots?
You can block out a specific day without changing your weekly recurring schedule by adding 'Time off'. Go to the Bookings calendar view, click 'Time off' at the top, select the specific staff member, and specify the dates they will be unavailable.
