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How to Include Microsoft Forms Responses in Email Notifications

Maira Mehtab Sep 28, 2026 868 views

Question details

The user wants to configure Microsoft Forms to include the submitter's individual answers in the body of the email notification.

Product: Microsoft Forms
Device & OS: not provided
Scenario: Setting up email alerts for new form submissions so that recipients can read the responses directly from their inbox.
Observed behavior: The built-in Microsoft Forms email notification only provides a generic alert and a link to view the results, completely excluding the actual response data from the email body.

Before you start

Ensure you have access to Microsoft Power Automate with the same Microsoft 365 account used to create your form.

Solution 1Recommended

Create a Power Automate Flow for Custom Email Notifications

Use Power Automate to capture form submission data and send a dynamically generated email containing the response details.

Because the default Microsoft Forms notification does not support passing response variables into the email body, you must create a custom automated flow to achieve this.

Start a new Automated Cloud Flow

Log in to Microsoft Power Automate, navigate to 'Create' on the left sidebar, and select 'Automated cloud flow'. Give your flow a recognizable name.

Add the Forms trigger

In the trigger search bar, type 'Forms' and select 'When a new response is submitted'. Once added, choose your specific form from the 'Form Id' dropdown menu.

Get the response details

Click 'New step', search for 'Get response details', and add it. Select the same 'Form Id' as before, and click inside the 'Response Id' field to select the dynamic content 'Response Id' from the previous step.

Configure the email body

Click 'New step' again and search for 'Send an email (V2)'. Enter the destination email addresses in the 'To' field. In the 'Body' section, manually type your email text and insert the specific form question fields from the dynamic content menu to map the submitter's answers directly into the message.

Save and test

Save your flow in the upper right corner. Go back to your Microsoft Form, submit a test response, and check your inbox to ensure the customized email arrives with the correct data.

Formatting Tip: You can use standard HTML or the rich text editor in the 'Send an email (V2)' step to bold questions, create lists, or design a clean layout for the responses.

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Frequently Asked Questions

Why doesn't Microsoft Forms include response details in its default emails?

For security and privacy compliance, the default notification only sends a secure link. This ensures that sensitive data collected through the form is not accidentally exposed in plain text over email.

Can I send the Power Automate email to the person who submitted the form?

Yes, provided you collected their email address in the form (either automatically for internal users or via a specific email question). You can map that email address dynamic field into the 'To' line of the 'Send an email' step.

Do I need a premium license to use Power Automate for Microsoft Forms?

No. The standard connectors for Microsoft Forms and Office 365 Outlook used in this basic workflow are included in most standard Microsoft 365 business, enterprise, and education plans.

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