How to Manage Microsoft AppSource App Permissions and Approvals
Question details
The user needs to know how to approve, restrict, and govern Microsoft AppSource applications, including those built with Power BI, for their organization.
- Product
- Microsoft AppSource
- Device & OS
- not provided
- Scenario
- Configuring tenant-level governance, app permissions, and approval workflows for Microsoft AppSource applications in a corporate or organizational environment.
- Observed behavior
- Administrators require clear guidance on where to find administration settings and approval policies to effectively control which AppSource apps users can install or request.
Ensure you have global administrator or application administrator privileges in your Microsoft 365 and Power Platform tenant before attempting to modify organization-wide app settings.
Review Tenant Configuration and Administrator Policies
Check your Microsoft 365 and Power Platform admin centers to manage user access and consent for AppSource apps.
Governance capabilities depend heavily on the specific app type, your Microsoft 365 tenant configuration, and existing administrator policies. You must navigate through the appropriate admin centers to enforce organizational restrictions.
Log in to the Microsoft 365 Admin Center with your administrator credentials.
Navigate to 'Settings' and then 'Org settings' to review user consent, integrated apps, and app permission policies.
For Power BI or Power Platform apps, open the Power Platform Admin Center to configure tenant-level governance rules and restrict specific app types.
Contact Microsoft AppSource Support for Tailored Guidance
If your organization requires specific controls and approval options not visible in standard settings, contacting support is recommended.
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Frequently Asked Questions
Can I disable Microsoft AppSource access for all users in my organization?
Yes, administrators can restrict users from accessing or installing apps from AppSource by modifying the 'User consent to apps' settings in the Microsoft Entra ID (formerly Azure AD) or the Microsoft 365 Admin Center.
How do I manage approval requests for Power BI apps?
Approval requests for Power BI apps can be managed through the Power Platform Admin Center and Microsoft 365 Admin Center, where administrators can review, approve, or deny user requests based on established organizational policies.
Why can't my users see the 'Get Apps' button in Microsoft 365?
If the 'Get Apps' button or AppSource access is missing for end-users, it is likely because the global administrators have disabled app acquisition or user consent in the tenant's global settings.
