How to Restrict Who Can Create Sharable Cloud Connections in Power BI
Question details
A Power BI administrator wants to control which users have the permission to create Sharable Cloud Connections.
- Product
- Microsoft Power BI
- Device & OS
- not provided
- Scenario
- Managing user permissions and tenant settings for preview features in Power BI.
- Observed behavior
- The administrator needs to configure tenant-level controls to restrict the creation of Sharable Cloud Connections within their organization.
Ensure you have Power BI Administrator or Microsoft 365 Global Administrator permissions before attempting to modify tenant settings.
Configure Tenant Settings in the Power BI Admin Portal
Use the Power BI Admin portal to enable or restrict connection features for specific security groups in your organization.
Sharable Cloud Connections was introduced as a preview feature. Administrators can generally manage who has access to such features directly from the tenant settings.
Log into the Power BI service, click the gear icon in the top right corner, and select 'Admin portal'.
In the left-hand navigation pane, click on 'Tenant settings'.
Scroll through the list or use browser search to find the setting related to 'Sharable Cloud Connections'. Because this is a preview feature, it may be located under Integration or Export settings.
Toggle the setting to 'Enabled' and choose 'Specific security groups'. Enter the security groups you want to allow or restrict, then click 'Apply'.
Seek Assistance in the Microsoft Fabric Community
If the tenant setting is missing or unclear during the preview phase, consult the official Microsoft Fabric Community for up-to-date guidance.
Discover WPS Office for Your Daily Data Management Needs
While Power BI handles complex business intelligence and tenant administration, WPS Office provides a free, lightweight, and highly compatible alternative to Microsoft Office for everyday data management, reporting, and spreadsheet analysis.
- 1. Download WPS Office: Visit the official WPS website to download the free installer for your operating system.
- 2. Install the software: Follow the simple on-screen instructions to quickly install WPS Office on your device.
- 3. Open your data files: Seamlessly open your existing Microsoft Excel files to continue your data preparation and reporting.
Frequently Asked Questions
Why can't I find the Sharable Cloud Connections setting in the Admin portal?
Because it is a preview feature, tenant-control options might be rolled out gradually or temporarily moved within the portal. Check the Microsoft Fabric Community for the latest deployment updates.
What roles are required to change Power BI tenant settings?
You must be assigned the Power BI Administrator or Microsoft 365 Global Administrator role to access and modify the tenant settings in the Power BI service.
Can I restrict connections to specific user groups?
Yes, Power BI tenant settings typically allow administrators to apply restrictions to the entire organization or limit them to specific security groups via the Admin portal.
