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How to Move and Store a Microsoft Form in a Teams Channel

Adam Davis Sep 30, 2026 868 views

Question details

The user needs to move a personal Microsoft Form to a team location so it outlives their individual account.

How to Move and Store a Microsoft Form in a Teams Channel

Product: Microsoft Forms
Device & OS: not provided
Scenario: Transferring ownership of a personal form to ensure organizational continuity when an employee leaves or changes roles.
Observed behavior: The user wants to prevent a personal form created in OneDrive from being deleted if their user account is removed, by securely transferring it to a Teams channel.

Before you start

Verify that you are the original creator of the Microsoft Form and that you have member or owner permissions for the target Microsoft 365 Group associated with your team.

Solution 1Recommended

Transfer Form Ownership to a Microsoft 365 Group

Use the Microsoft Forms web portal to move your personal form to a team group, ensuring ongoing access and data retention.

A form cannot be moved directly from your personal OneDrive folder to an organizational team location. Instead, you must use the Microsoft Forms application interface to transfer the form's ownership to a Microsoft 365 Group associated with your specific Teams channel.

Access Microsoft Forms

Locate the personal form

Scroll down to the 'My forms' section or click on 'All My Forms' to find the specific form you wish to move.

Open form options

Hover over the tile of the target form and click the 'More options' button (represented by three dots) located in the upper-right corner of the tile.

Move to a group

Select 'Move to a group' from the dropdown menu, then choose the Microsoft 365 Group that corresponds to your Teams channel from the available list.

Transfer Form Ownership to a Microsoft 365 Group

Data Transfer Complete: Once moved, the form and all its associated response data become part of the selected Microsoft 365 Group and will remain active as long as the group is maintained.

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Frequently Asked Questions

Can I move a Microsoft Form directly from OneDrive to a Teams channel?

No, forms cannot be moved directly from your personal OneDrive folders to an organizational group or Teams channel. You must execute the transfer via the Microsoft Forms web portal.

What happens to my form responses when I move the form to a group?

All existing response data is automatically transferred along with the form to the Microsoft 365 Group. The data can then be accessed via an Excel workbook stored in the group's SharePoint site.

Who can edit the form after it is moved to a Microsoft 365 Group?

Once a form is moved, all members of that specific Microsoft 365 Group will have the necessary permissions to view, edit, and manage the form and its responses.

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