How to Present PowerPoint and Live Demo Word Tasks in Microsoft Teams
Question details
The user wants to effectively present a PowerPoint slide deck and switch to a live demonstration in Microsoft Word during a Teams meeting.
- Product
- Microsoft Teams
- Device & OS
- not provided
- Scenario
- Conducting a live presentation and software demonstration in a Microsoft Teams meeting without relying on prerecorded videos.
- Observed behavior
- The user needs a method to dynamically switch between PowerPoint and Word seamlessly and professionally.
Ensure both your presentation file and the document you plan to demonstrate are fully open before the meeting begins. This minimizes transition time and helps you easily locate the specific windows when sharing your screen.
Share Specific Application Windows in Teams
Use the window sharing feature in Teams to switch between PowerPoint and Word safely without exposing your entire desktop.
By sharing specific application windows rather than your entire screen, you can maintain privacy and avoid broadcasting unexpected desktop notifications or personal background applications to your meeting attendees.
Before the meeting starts, launch both PowerPoint and Word, and open the specific files you will be using.
Join your Teams meeting, click the 'Share' button on the upper meeting controls, and select 'Window' under the screen sharing options.
Click on your PowerPoint window thumbnail to begin presenting your slides to the audience.
When it's time for the live demo, click 'Stop sharing' on the Teams meeting bar, then click 'Share' again, choose 'Window', and select your active Word document window.
Use PowerPoint Live for Seamless Transitions
Present using PowerPoint Live in Teams for better slide control, then share your Word window when the demonstration begins.
Seamlessly Present and Edit Documents with WPS Office
WPS Office integrates Presentation, Writer, and Spreadsheet into a single, tabbed application. This allows you to effortlessly switch between presenting slides and demonstrating document tasks during any online meeting without having to repeatedly stop and restart your screen share.
- 1. Open WPS Office: Launch WPS Office and open both your presentation (.pptx) and your document (.docx) in tabs within the same software window.
- 2. Share your Window: In Microsoft Teams, click 'Share', select 'Window', and choose the single WPS Office application window.
- 3. Switch Tabs: Simply click between the Presentation tab and the Writer tab to transition instantly from your slides to the live demonstration, with no need to stop sharing.
Frequently Asked Questions
Can I share my entire desktop instead of specific windows?
Yes, you can share your entire screen by selecting 'Screen' or 'Desktop' in the Teams share menu. This makes switching between PowerPoint and Word faster since you don't have to stop sharing. However, this exposes your entire desktop, including personal notifications and background apps, so window sharing is generally recommended for privacy.
Why can't I see my Word window in the Teams share menu?
If your Word document is minimized to the taskbar or hasn't been opened yet, Teams might not list it in the 'Window' sharing options. Ensure the Word application is open and actively maximized or restored on your desktop before clicking the 'Share' button.
Does switching between PowerPoint and Word interrupt the audio for participants?
No, switching your shared screen or application window does not affect your microphone audio. However, if your presentation includes system audio (like an embedded video in PowerPoint), you must ensure you check the 'Include computer sound' toggle when selecting your new window to share.
