How to Remove an Unexpected Comment in Microsoft Forms Preview
Question details
The user needs to remove an unexpected automatic reminder or comment that appears when respondents view a Microsoft Form in preview or response mode.
- Product
- Microsoft Forms
- Device & OS
- not provided
- Scenario
- Previewing or responding to a form designed for new employees or other organizational respondents.
- Observed behavior
- An unexpected automatic comment or message is displayed at the top of the form, reminding the user about response collection.
Ensure you have owner or edit permissions for the Microsoft Form so you can access and modify its response settings.
Disable the Record Name Setting in Form Options
Turning off the 'Record name' option removes the automatic privacy reminder that appears when a form is restricted to people within your organization.
When a Microsoft Form is set to 'Only people in my organization can respond' and the 'Record name' option is enabled, the system automatically displays a reminder message to let respondents know their identities are being collected. Disabling this setting will prevent the message from showing, allowing responses to be submitted anonymously.
Open your Microsoft Form, click the 'More form settings' (three dots) icon in the top right corner of the screen, and select 'Settings' from the drop-down menu.
Find the section labeled 'Who can fill out this form' within the settings panel.
Under the 'Only people in my organization can respond' option, click to clear the checkbox next to 'Record name'.
Your settings will save automatically. Click the 'Preview' button at the top of the page to test the form and verify that the unexpected comment no longer appears.
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Frequently Asked Questions
Why does Microsoft Forms show a name recording message in the first place?
When you restrict a form to your organization and choose to record names, Microsoft Forms automatically displays a privacy reminder. This is a built-in feature to let respondents know their name and email address will be collected automatically.
Can I keep the form restricted to my organization without recording names?
Yes, you can select 'Only people in my organization can respond' while keeping the 'Record name' option unchecked. The privacy message will disappear, but responses will be recorded anonymously.
Will respondents outside my organization see this message?
No. This specific automated message only appears when the form's permissions are restricted to people within your organization.
