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How to Remove Yourself from a Shared Microsoft Bookings Staff List

Nimra Malik Oct 7, 2026 868 views

Question details

The user wants to manage a shared Microsoft Bookings page as an administrator without being listed as an available staff member for appointments.

How to Remove Yourself from a Shared Microsoft Bookings Staff List

Product: Microsoft Bookings
Device & OS: not provided
Scenario: Creating or managing a shared team booking calendar where the creator should not receive direct customer bookings.
Observed behavior: The page administrator needs to retain calendar management access while hiding their personal profile from the customer-facing staff selection list.

Before you start

Ensure you are logged in with an account that has Administrator permissions for the shared Microsoft Bookings page so you can edit service settings and modify staff assignments.

Solution 1Recommended

Unassign Your Account from Specific Booking Services

To remain an administrator without being bookable, you should remove yourself from the assigned staff list inside the specific services rather than deleting your staff profile.

In Microsoft Bookings, visibility on the booking page is tied to the services you are assigned to. By unselecting your account during the service setup, you prevent customers from booking you while safely maintaining your admin privileges.

Open Microsoft Bookings

Access the Services Menu

From the left-hand navigation pane, click on 'Services' to view all the available booking options for your business.

Edit the Service

Click on the specific service you want to modify to open its detailed settings page.

Unassign Your Account

Scroll down to the 'Assign staff' section. Locate your name and uncheck the box next to it to remove yourself from the list of available staff for this service.

Save Changes

Click the 'Save changes' button at the top of the page. Repeat this process for any other services you wish to be hidden from.

Unassign Your Account from Specific Booking Services

Admin Access Retained: Customers will no longer see you as an option when booking these services, but you will still have full administrator access to manage the shared booking page and team calendar.

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Frequently Asked Questions

Will I lose admin rights if I unassign myself from all services?

No, unassigning yourself from services only removes you from the customer-facing booking options. As long as your role in the 'Staff' menu is set to Administrator, you will retain full access to manage the calendar and page settings.

Can I hide other staff members from the booking page using this method?

Yes. You can hide any staff member from public view by editing a specific service and unchecking their name in the 'Assign staff' section, just as you would for your own account.

What is the difference between deleting a staff member and unassigning them?

Deleting a staff member removes their profile from your Microsoft Bookings environment entirely, revoking any access they had. Unassigning them from a service keeps them in your system and maintains their permissions, but prevents customers from booking them for that specific service.

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