How to Rename the Name of Request Field in Microsoft Teams Approvals
Question details
The form owner needs to change the label of the default first question titled 'Name of request' in a newly created Microsoft Teams Approvals template.
- Product
- Microsoft Teams
- Device & OS
- not provided
- Scenario
- Customizing an Approvals template from scratch to better fit specific organizational or workflow requirements.
- Observed behavior
- The template automatically generates a mandatory first question called 'Name of request', and the user wants to edit this default label to a custom text.
Ensure you have the necessary permissions to edit the Approvals template in Microsoft Teams, which typically requires you to be a team owner or the administrator who originally created the template.
Rename the Request Field via Template Edit Menu
Modify the default field name directly within the Microsoft Teams application by accessing the specific template's editing options.
You can easily change the default labels in your custom Approval templates by navigating through the standard edit menus in Microsoft Teams. Make sure you are modifying the template itself, not an individual active request.
Navigate to the Approvals app in Microsoft Teams and locate the specific template you want to modify.
Select the ellipsis (...) menu associated with the template and choose 'Edit' from the dropdown list.
Locate and click on the 'Name of request' field within the form editor to highlight it.
Open the ellipsis (...) menu for that specific field, choose 'Edit question', and type your desired new question text.
Click the save or publish button at the bottom of the editor to apply the updated field label to your template.
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Frequently Asked Questions
Can anyone edit an Approvals template in Microsoft Teams?
No, only team owners, Microsoft 365 administrators, or the individual who originally created the specific template have the necessary permissions to edit its structure and fields.
Why can't I see the ellipsis menu on my approval form?
If the ellipsis menu is missing, you might be viewing an already submitted or active approval request rather than the editable template itself. Ensure you are in the template management section of the Approvals app.
Will renaming the field affect previously submitted requests?
No, changing the field label in the template only applies to new approval requests generated after the modification is saved. Past requests retain the field names they were submitted with.
Can I completely delete the 'Name of request' field?
The primary request title field is typically a required system field for tracking and indexing purposes. While you cannot delete it entirely, renaming it allows you to adapt it smoothly to your specific workflow.
