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How to Send a 7-Day Reminder After a Microsoft Forms Response

Maira Mehtab Sep 27, 2026 869 views

Question details

The user wants to configure an automated workflow that sends a reminder email containing specific submission data exactly seven days after someone fills out a Microsoft Form.

Product: Microsoft Forms and Power Automate
Device & OS: not provided
Scenario: Automating follow-up or reminder emails based on the timing of a form submission.
Observed behavior: A scheduled reminder email needs to be automatically triggered and dispatched seven days post-submission, including the original form response details.

Before you start

Ensure you have an active Microsoft 365 account with access to both Microsoft Forms and Power Automate, and that your form is fully published and ready to collect responses.

Solution 1Recommended

Use Power Automate to Schedule a 7-Day Reminder Flow

Set up an automated cloud flow in Power Automate to capture form responses, wait for exactly seven days, and then dispatch a customized reminder email.

Power Automate acts as the bridge between Microsoft Forms and your email provider (like Outlook). By using a Delay action, you can pause the workflow for a specified timeframe before sending the email.

Create a new automated flow

Configure the trigger

Search for and select the 'When a new response is submitted' trigger under Microsoft Forms. From the dropdown menu, select the specific form you want to monitor.

Get response details

Click 'New step', search for 'Get response details', and select it. Choose the same form from the Form Id dropdown, and click the 'Response Id' field to select the dynamic Response Id token.

Add a delay action

Click 'New step' again, search for 'Delay', and select it. Set the 'Count' to 7 and the 'Unit' to 'Day'.

Configure the reminder email

Click 'New step' and add the 'Send an email (V2)' action. Fill in the recipient's email address, a subject line, and use the dynamic content from the 'Get response details' step to insert specific form answers into the email body.

Save and test

Click 'Save' in the upper right corner. It is highly recommended to submit a sample response to test the flow before relying on it for production use.

Testing your flow efficiently: To test the flow without actually waiting a full week, temporarily change the Delay unit from 'Day' to 'Minute' (e.g., a 1-minute delay). Once you confirm the email sends correctly, edit the flow to restore the 7-day delay.

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Frequently Asked Questions

Can I delay the email for weeks or months instead of days?

Yes. In the Delay action within Power Automate, you can change the 'Unit' dropdown to seconds, minutes, hours, days, weeks, or months depending on your specific follow-up needs.

How do I include the submitter's answers in the reminder email?

You must include the 'Get response details' action right after your initial trigger. This step retrieves all the form data, unlocking dynamic content tokens that you can easily insert into the body of the 'Send an email (V2)' action.

Will the scheduled flow still run if my computer is turned off?

Yes. Power Automate flows operate securely in the cloud. As long as the flow is turned on and saved, it will execute the delay and send the reminder email automatically, regardless of whether your local computer is on or off.

Can I send the reminder directly to the person who submitted the form?

Yes, provided your form collects the submitter's email address or is restricted to users within your organization. You can simply select the 'Responders Email' dynamic content and place it in the 'To' field of the email action.

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