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How to Send Microsoft Forms Responses to an Additional Email Address

Huda Qurayshi Oct 10, 2026 869 views

Question details

The user wants to send email notifications to multiple recipients or an additional administrator whenever a new Microsoft Forms response is submitted.

How to Send Microsoft Forms Responses to Multiple Email Addresses

Product: Microsoft Forms
Device & OS: not provided
Scenario: Setting up email notifications for form submissions so that a team or additional administrators can be alerted immediately.
Observed behavior: Microsoft Forms currently lacks a built-in settings option to notify multiple email addresses when a new response is submitted.

Before you start

Ensure you are logged into your Microsoft 365 account and have access to Power Automate, as you will need to create a custom workflow to route these emails.

Solution 1Recommended

Use Power Automate to Forward Microsoft Forms Responses

Since Microsoft Forms does not support multiple notification emails natively, you can create a cloud flow in Power Automate to automatically send response details to any additional email addresses.

Power Automate connects directly to Microsoft Forms and Outlook, allowing you to seamlessly trigger an email to administrators or team members every time your form is filled out.

Create a new automated flow

Set the Forms trigger

Name your flow, search for the trigger 'When a new response is submitted' (under Microsoft Forms), and select it. Click 'Create', then pick your specific form from the 'Form Id' dropdown.

Get response details

Click 'New step' and search for 'Get response details'. Select it, choose the same 'Form Id' again, and click the 'Response Id' field to select the dynamic content token for Response Id.

Add the send email action

Click 'New step' again and search for 'Send an email (V2)' under Office 365 Outlook. In the 'To' field, enter the additional email addresses or administrator emails.

Customize and save

Fill out the 'Subject' and 'Body' of the email using the dynamic content from your form (e.g., specific answers or responder email). Click 'Save' and submit a test response on your form to verify the flow works.

Community Troubleshooting: If you experience issues configuring the dynamic content or connecting your Outlook account, the Microsoft Power Automate Community forum is a helpful resource for troubleshooting.

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Frequently Asked Questions

Can I add multiple email addresses directly in Microsoft Forms settings?

No, Microsoft Forms does not currently offer a built-in feature to send submission notifications to multiple email addresses. You must use Power Automate to automatically forward or send the responses.

Do I need a premium account to use Power Automate for Microsoft Forms?

Standard Microsoft 365 enterprise, education, and business accounts generally include access to standard Power Automate features, which are fully sufficient for creating a flow that sends email notifications from Microsoft Forms triggers.

Can I send Microsoft Forms notifications to a shared inbox or Teams channel?

Yes. By using Power Automate, you can configure your automated flow to send the notification email to a shared mailbox, an Outlook group, or even use a Teams connector to post a message directly into a Microsoft Teams channel.

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