How to Show Notes on Board Cards in Project for the Web
Question details
The user wants to display task notes directly on the face of Board view cards in Project for the Web, similar to the functionality available in Microsoft Planner.
- Product
- Microsoft Project for the Web
- Device & OS
- not provided
- Scenario
- Managing tasks in a Kanban-style board and attempting to read task descriptions or notes at a glance without having to open each individual task.
- Observed behavior
- Project for the Web does not support displaying note text on the Board view cards natively; users must open the task details pane to see the notes.
Ensure you have the appropriate permissions to view and edit project details within your Microsoft Project for the Web environment.
View Task Notes via the Details Pane
Since Project for the Web restricts notes from appearing on the card face, you must use the task details pane to access this information.
Unlike Microsoft Planner, Project for the Web currently does not offer an option to pin or display notes directly on the front of cards in the Board view. The content in the Notes section is stored within the task properties and can only be accessed by manually opening the task.
Navigate to your specific project in Project for the Web and click on the 'Board' tab at the top to display your task cards in columns.
Locate the card containing the notes you want to read and click directly on the task name.
A details pane will slide out on the right side of your screen. Scroll down to the 'Notes' field to view, edit, or copy the content.
Manage Projects Seamlessly with WPS Office
If limitations in Microsoft Project or Planner disrupt your workflow, consider switching to WPS Office. With powerful Spreadsheet capabilities and thousands of free templates, you can create highly customizable Kanban boards where task notes are fully visible without restrictive formatting.
- 1. Download and Install: Get WPS Office for free from the official website and launch the application on your PC or Mac.
- 2. Access Project Templates: Open WPS Spreadsheet, navigate to the Template Library, and search for 'Kanban' or 'Project Tracker'.
- 3. Customize Your Board: Apply a template and customize the row heights and text wrapping so your task notes are always visible at a glance.
Frequently Asked Questions
Can I customize which fields appear on cards in Project for the Web?
Currently, Project for the Web offers very limited customization for Board cards. Unlike Microsoft Planner, you cannot choose to display custom fields, checklist items, or notes directly on the card face.
How do I quickly add new cards to a column in Board view?
To add a new card, simply scroll to the bottom of any existing column on your board, click 'Add a Card', type your task name, and press Enter to save.
Is it possible to export Project for the Web tasks to see all notes at once?
Yes, you can export your project data to Microsoft Excel. Once exported, you can open the file in a spreadsheet program like WPS Spreadsheet or Excel to view all task notes side-by-side without opening individual panes.
Will Microsoft add the ability to show notes on cards in the future?
While many users have requested feature parity with Microsoft Planner regarding card notes, Microsoft has not officially confirmed when this capability will be integrated into Project for the Web.
