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How to Stop Email Notifications for Comments on Microsoft Teams Files

Maira Mehtab Sep 22, 2026 869 views

Question details

The user wants to stop receiving email notifications when other members comment on shared files within a Microsoft Teams group.

Product: Microsoft Teams
Device & OS: not provided
Scenario: Collaborating on shared documents within a Microsoft Teams group where other members are actively commenting.
Observed behavior: The user receives unwanted email notifications for comments made on shared files and cannot find the setting to disable these alerts within the Microsoft Teams interface.

Before you start

Because Microsoft Teams uses SharePoint and OneDrive as its underlying file storage, you must access the file directly from its web source to manage advanced notification and alert settings.

Solution 1Recommended

Disable File Alerts in SharePoint or OneDrive

Manage your personal alert settings directly from the underlying SharePoint site or OneDrive folder where the Teams file is stored.

Microsoft Teams does not have a native toggle for file-specific comment alerts. To stop these emails, you must navigate to the storage location and remove the alert subscription tied to your account.

Open the file location

In Microsoft Teams, navigate to the 'Files' tab of your channel. Click the three-dot menu (...) next to the specific file and select 'Open in SharePoint' (or 'Open in browser' for OneDrive).

Access alert settings

Once the SharePoint or OneDrive page loads, click the three-dot menu (...) at the top toolbar or next to the file name, and select 'Manage my alerts' or 'Alert me'.

Delete or modify the alert

Locate the alert corresponding to the file comments. Select the checkbox next to the alert and click 'Delete Selected Alerts', or edit the alert to change the notification frequency.

Missing Alert Options: If you do not see the 'Manage my alerts' option, your organization's IT department may have restricted these settings or enforced site-wide notification policies.

Solution 2

Request an Administrator to Adjust Notification Policies

If you do not have the permissions to change personal alert settings, reach out to an administrator who can modify the group's notification rules.

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Frequently Asked Questions

Why can't I find the notification settings inside Microsoft Teams?

Microsoft Teams relies on SharePoint and OneDrive for file storage. Advanced file settings, including comment alerts and version history notifications, are managed within those underlying platforms rather than directly in the Teams interface.

Will turning off these alerts stop notifications for other Teams activities?

No, modifying or deleting an alert in SharePoint or OneDrive only affects email notifications for that specific file or folder. Your standard Microsoft Teams chat, mention, and channel notifications will remain active.

Can an administrator turn off comment notifications for everyone in the group?

Yes, a SharePoint site administrator can configure or disable site-wide alerts and notification policies, which will automatically apply to all members of the connected Microsoft Teams group.

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