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How to Transfer or Duplicate a Microsoft Sway Newsletter
Question details
The user wants to transfer or duplicate an existing Microsoft Sway newsletter into a different Microsoft 365 account to ensure colleagues can access and reuse the template in the future.
- Product
- Microsoft Sway
- Device & OS
- not provided
- Scenario
- Storing a Sway template centrally so coworkers can continue using the internal business communication newsletter even if the original author leaves the company.
- Observed behavior
- The user needs to securely copy the newsletter content to a new destination account, resulting in an independent clone with a newly generated URL.
Ensure you have the sharing URL of the original Sway newsletter and the login credentials for the destination Microsoft 365 account ready before beginning the transfer process.
Duplicate the Sway Using the Sharing Link
Use this method to create a direct copy of your Sway newsletter in a colleague's account or a central company workspace without altering the original file.
Microsoft Sway does not have a native 'transfer ownership' button, but you can easily duplicate the content into another account. This process creates an exact replica of your text, images, and layout.
Open the original Microsoft Sway newsletter that you wish to duplicate. Click on the 'Share' button in the top right corner and copy the provided sharing link, or simply copy the URL directly from your browser's address bar.
To prevent account conflicts, open a new private browsing window (Incognito mode) or log out of your current Microsoft session. Sign in to the destination Microsoft 365 account where you want the Sway to be stored.
Paste the copied sharing URL into the address bar of the browser where you are logged into the destination account, and press Enter to view the Sway.
Click the 'More options' menu (the three horizontal dots) located in the top right corner of the Sway navigation bar. Select 'Duplicate this Sway' from the dropdown menu, provide a new name if desired, and confirm.
Create and Share Stunning Presentations with WPS Office
If you are looking for powerful ways to create newsletters, presentations, and documents without the restrictions of a purely web-based tool, WPS Office is an exceptional, free alternative to Microsoft Office. It offers a familiar interface, comprehensive features, and seamless local or cloud editing for your team.
- 1. Download and Install: Visit the official WPS Office website to download and install the software for free on your Windows, Mac, or mobile device.
- 2. Choose a Template: Open WPS Presentation or WPS Writer and browse the extensive template library to find a design perfect for your internal business communications.
- 3. Collaborate and Share: Save your document to WPS Cloud to easily generate sharing links and invite your colleagues to co-edit or view the file.
Frequently Asked Questions
Can multiple people edit the same Sway simultaneously?
Yes, you can invite others to co-author a Sway. Click the Share button in the top right corner, select the option to invite people to 'edit', and share the generated link with your colleagues.
Will duplicating a Sway also copy its analytics data?
No. When you use the 'Duplicate this Sway' feature, it only copies the content, layout, and design. The analytics, such as view counts and read times, start fresh for the newly created clone.
What happens to the original Sway after I duplicate it?
The original Sway remains entirely unaffected in your original account. The duplication process simply reads the layout and creates an independent copy in the destination account.
Can I export a Sway newsletter instead of keeping it online?
Yes. If you want an offline backup, click the 'More options' (three dots) menu in your Sway and select 'Export'. You can then choose to download the newsletter as either a Word document or a PDF file.
