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How to Import or Copy a Microsoft Sway to Another Account

Huma Ashraf Ch Sep 30, 2026 868 views

Question details

The user wants to transfer or copy a Microsoft Sway presentation from one Microsoft account to a different one.

How to Import or Copy a Sway to Another Account

Product: Microsoft Sway
Device & OS: not provided
Scenario: Migrating content, changing primary accounts, or sharing a standalone copy of a presentation with another user.
Observed behavior: Microsoft Sway does not provide a built-in, direct option to copy or move a presentation to a different account while fully preserving the original layout and structure.

Before you start

Ensure you have login credentials for both the source Microsoft account containing the original Sway and the destination account where you plan to import the file.

Solution 1Recommended

Export and Import the Sway Presentation

Since there is no direct copy feature, you must export the original Sway as a document file and then import it to create a new Sway in the destination account.

Because Microsoft Sway does not offer a seamless account-to-account transfer function, this workaround uses standard Word or PDF formats to bridge the gap. Be aware that you will likely need to adjust the layout after importing.

Export the original Sway

Log in to your source account and open the Sway you want to copy. Click the three-dot menu (...) in the top right corner of the screen and select 'Export'. Choose either 'Word' or 'PDF' to download the presentation to your local device.

Sign in to the destination account

Log out of the current Microsoft account. Navigate back to the Sway homepage and log in using the credentials of the destination account.

Import the downloaded file

On the 'Welcome to Sway' page, click the 'Start from a document' button. Locate and select the Word or PDF file you exported in the first step.

Rebuild and adjust the layout

Wait for Sway to process and generate the new presentation. Review the imported content carefully and manually reapply styles, fix image placements, and adjust the storyline layout, as the import process may not perfectly replicate the original design.

Media and Interactive Elements: Exporting to Word or PDF will strip interactive elements like embedded videos and audio. You will need to manually re-insert these files into the new Sway.

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Frequently Asked Questions

Can I duplicate a Sway within the same Microsoft account?

Yes. To duplicate a Sway in the same account, open the Sway, click the three-dot menu (...) in the top right corner, and click 'Duplicate this Sway'. You can then rename the duplicated version.

Is there a way to let someone else edit my Sway without copying it to their account?

Yes, you can co-author a Sway. Click the 'Share' button in the top right, choose 'Those with a link', and select the 'Edit' option. Copy the generated link and send it to the other person, allowing them to collaborate on the original file.

Will exporting my Sway save the embedded videos?

No. When you export a Sway to a Word document or PDF, only the text and static images are preserved. Embedded videos, audio clips, and interactive web content will not be included in the exported file.

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