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How to Use a Group Microsoft Form in Power Automate

Nimra Malik Oct 10, 2026 869 views

Question details

The user needs to know how to resolve issues where a group Microsoft Form does not appear correctly in the Power Automate interface and its response fields remain unavailable.

How to Use a Group Microsoft Form in Power Automate

Product: Microsoft Power Automate
Device & OS: not provided
Scenario: Creating an automated flow that triggers actions based on responses submitted to a Group Microsoft Form.
Observed behavior: The group form is missing from the default dropdown lists in Power Automate, and dynamic response fields cannot be selected for subsequent actions.

Before you start

Ensure you have the necessary viewing and editing permissions for the Group Form and that your Power Automate connection is authenticated with the correct Microsoft account.

Solution 1Recommended

Manually Enter the Group Form ID

Use this solution when a form owned by a Microsoft 365 Group does not appear in the Power Automate dropdown menu by default.

Power Automate typically only lists personal forms in the dropdown menu. To use a Group Form, you must retrieve its unique ID from the web browser and enter it manually as a custom value in your flow.

Copy the Form ID

Open Microsoft Forms in your web browser, navigate to the group form you want to use, and copy the string of characters in the URL immediately following 'id='.

Add the Trigger

In Power Automate, create or edit your flow and add the 'When a new response is submitted' trigger.

Enter Custom Value for Trigger

Click the 'Form Id' dropdown field, scroll to the bottom, select 'Enter custom value', and paste the copied Form ID.

Add Response Details Action

Add the 'Get response details' action to your flow. Just like the trigger, select 'Enter custom value' for the Form Id field and paste the exact same ID.

Use Dynamic Content

Add your next action, such as 'Send an email (V2)'. You should now be able to select the form's response fields from the dynamic content menu.

Permissions Verified: If you follow these steps and still cannot see the response fields, verify that your account connection in Power Automate has not expired and that you are a recognized member of the Microsoft 365 Group.

Solution 2

Consult the Microsoft Power Automate Community

If manual entry of the Form ID fails to resolve missing dynamic fields, rely on community experts to diagnose complex permission or tenant-level issues.

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Frequently Asked Questions

Why doesn't my group form show up in the Power Automate dropdown menu?

By default, the Power Automate interface only retrieves and displays forms that you own personally. For forms owned by a Microsoft 365 Group, you must manually supply the Form ID as a custom value.

How do I find the Form ID of a Microsoft Form?

Open the specific form in Microsoft Forms, look at the URL in your browser's address bar, and copy the long alphanumeric string located immediately after 'id='.

What is the standard flow setup for Microsoft Forms in Power Automate?

The most reliable setup requires three parts: the 'When a new response is submitted' trigger, the 'Get response details' action to extract the data, and a final action like 'Send an email (V2)' to process the response fields.

Where can I get help if my Power Automate flow still fails to recognize the form?

The best resource for troubleshooting complex flow behaviors, tenant restrictions, and group permission errors is the official Microsoft Power Automate Community forums.

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