'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to View Multiple Projects on One Timeline in Project for the Web
Question details
The user wants to combine data from multiple active projects in Project for the Web to view tasks, owners, and deadlines on a single, unified timeline.
- Product
- Microsoft Project for the Web
- Device & OS
- not provided
- Scenario
- Creating a cross-project report to see a portfolio overview of task assignments, resource allocation, and deadlines simultaneously.
- Observed behavior
- Project for the Web natively restricts views to individual projects, lacking a built-in portfolio timeline to see all projects combined.
Ensure you have active licenses for both Project for the Web and Microsoft Power BI, and that you have the necessary permissions to access your Dataverse environment.
Configure a Unified Power BI Report for Multiple Projects
Since Project for the Web does not natively support a combined multi-project timeline, you must use Power BI to aggregate and visualize cross-project data.
Microsoft Project for the Web focuses its built-in timeline views on single projects. To gain a consolidated portfolio view that displays tasks, resource owners, and deadlines across all active projects simultaneously, Power BI is the standard reporting solution.
By connecting Power BI to the Dataverse environment where your project data securely resides, you can build a unified timeline dashboard.
Navigate to the Microsoft Download Center and download the official Power BI template specifically designed for Project for the Web.
Launch Power BI Desktop on your computer and open the downloaded template file.
When prompted by the template, enter the URL of your Dataverse environment (e.g., https://[your-environment].crm.dynamics.com) to establish the connection.
Authenticate with your Microsoft credentials and allow Power BI to load the data from all active projects within your environment.
Navigate to the Portfolio Timeline or Resource Dashboard tabs within the Power BI report to view combined tasks, owners, and deadlines across your portfolio.
Manage Lightweight Projects with WPS Office
While specialized tools like Project for the Web require complex Power BI integrations for multi-project views, many teams find that a well-structured Gantt chart in WPS Spreadsheet is perfect for managing tasks and deadlines. WPS Office offers a free, lightweight, and highly compatible suite for all your document and tracking needs.
- 1. Download WPS Office: Visit the official WPS website and download the free WPS Office suite for your device.
- 2. Create a Project Timeline: Open WPS Spreadsheet and use one of the built-in Gantt chart templates to list your tasks across multiple projects.
- 3. Track Deadlines and Owners: Add columns for task owners and deadlines, and use conditional formatting to highlight overdue items in one simple view.
Frequently Asked Questions
Can I natively view multiple projects in Project for the Web without Power BI?
Currently, Project for the Web does not offer a native portfolio or multi-project timeline view out of the box. A reporting tool like Power BI is required to aggregate this data.
How does Power BI connect to my Project for the Web data?
Power BI connects to Project for the Web through Microsoft Dataverse, the underlying platform that securely stores all your project data, tasks, and resource assignments.
Is there a ready-made template for multi-project reporting?
Yes, Microsoft provides a free Power BI template specifically for Project for the Web, which includes pre-built portfolio dashboards and cross-project timeline visualizations.
Can I track resource allocation across multiple projects?
Yes, by utilizing the Power BI integration, you can access a unified resource dashboard that highlights overallocation, task assignments, and availability across all active projects.
