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How to Print a Project for the Web Timeline on One A3 Page
Question details
The user needs to export or print a project timeline from Project for the Web onto a single A3 page.
- Product
- Project for the Web
- Device & OS
- not provided
- Scenario
- Trying to present or physically review a project timeline by printing it on a larger A3 paper format.
- Observed behavior
- Project for the Web does not have desktop-like print settings, lacking a print preview, direct paper-size selection, or page scaling options. It only supports basic PDF export.
Ensure that your project timeline is fully updated and expand any task groups you want to be visible before initiating the export process.
Use the Zoom Slider and Export to PDF
Since Project for the Web lacks direct paper-size settings, you must adjust the timeline's zoom level to fit your screen and rely on a PDF reader's print settings to print on A3 paper.
Project for the Web exports directly to an available PDF format (typically A4) without offering a print preview or paper scaling options. Desktop Project instructions like navigating to File > Print do not apply here. The only way to control what is exported is by manipulating the view before exporting.
Navigate to your specific project within Project for the Web and click on the 'Timeline' tab to view your Gantt chart.
Locate the zoom slider in the Timeline view. Zoom out until the entire portion of the project timeline you wish to print is visible on your screen.
Click the 'Export to PDF' option. The application will generate and download a PDF based on your current zoom level.
Open the downloaded PDF using your preferred PDF viewer (such as WPS PDF). Go to File > Print, select 'A3' as your paper size in the printer properties, and check 'Fit to Printable Area' to ensure it scales correctly on one page.
Create and Print Project Timelines Easily with WPS Office
If you find web-based project management tools too restrictive for printing and formatting, WPS Office provides a highly customizable alternative. With WPS Spreadsheet, you can create detailed Gantt charts and timelines with full control over print previews, paper sizes, and page scaling.
- 1. Download and install: Get WPS Office for free from the official website and install it on your computer.
- 2. Open your project data: Launch WPS Spreadsheet and open your exported project data or start with a built-in timeline template.
- 3. Customize and Print: Go to the Print menu to easily select A3 paper size, define your exact print area, and use the Page Layout tools to fit everything perfectly on one page.
Frequently Asked Questions
Can I access standard File > Print options in Project for the Web?
No, unlike the desktop version of Microsoft Project, Project for the Web does not have standard print preview or paper-size settings. You must export the timeline to a PDF first.
Why does my exported PDF cut off the timeline?
The export tool captures exactly what is currently scaled in your view. You need to use the zoom slider in the Timeline view to zoom out so the entire project is visible on screen before clicking export.
How do I force the PDF to print on A3 paper?
After exporting the PDF from Project for the Web, open it in a dedicated PDF reader. Select Print, choose your printer's A3 paper option, and use the 'Fit to page' scaling setting to size it appropriately.
