How to Add CC or BCC Recipients When Sharing a PDF in Adobe Acrobat
Question details
The user wants to know how to add CC (carbon copy) or BCC (blind carbon copy) recipients when sharing a PDF document.
- Product
- Adobe Acrobat and Document Cloud
- Device & OS
- not provided
- Scenario
- Sharing a PDF file with multiple individuals where specific recipients need to be placed in the CC or BCC fields for privacy or informational purposes.
- Observed behavior
- The native sharing workflows within Adobe Acrobat and the Document Cloud web interface do not provide dedicated CC or BCC fields when sending a PDF directly from the service.
Ensure your default email application (such as Outlook, Gmail, or Apple Mail) is correctly set up on your computer, as you will need to rely on your email client's interface to access standard CC and BCC fields.
Send the PDF as an Email Attachment
By sending the document as a standard attachment, you bypass the limited native sharing interface and can use the full features of your default email client.
The most reliable way to ensure you have access to CC and BCC fields is to let Acrobat hand the file over to your system's default email client. This method works perfectly for standard PDF files.
Launch the Adobe Acrobat desktop application and open the PDF file you wish to share.
Click the email icon in the top toolbar or navigate to File > Send File. Choose the option to send the file as an email attachment.
Your default email client or webmail service will automatically open a new message window with the PDF attached.
Click on the CC or BCC fields in your email client, enter the respective email addresses, and click Send.
Share via a Copyable Link
Use this method if the PDF is too large to attach to an email, allowing you to paste a hosted link into a manually drafted email.
Share PDFs via Email Easily with WPS Office
WPS Office provides a seamless way to view, edit, and share your PDF documents. By utilizing the built-in email shortcut, WPS securely hands your PDF over to your default email client, ensuring you never lose access to essential email features like CC and BCC.
- 1. Open the PDF in WPS Office: Launch WPS Office and open the PDF document you want to send.
- 2. Click the Share button: Navigate to the top right corner of the interface and click the 'Share' button, or go to Menu > Share.
- 3. Select the Email option: Choose the 'Email' icon from the sharing menu. This will instantly launch your computer's default email client with the PDF already attached.
- 4. Fill out the CC and BCC fields: In the new email window, simply fill in the To, CC, and BCC fields just as you would with any normal email, then click Send.
Frequently Asked Questions
Can I add BCC recipients directly in the Document Cloud web interface?
No. While the Adobe Document Cloud web interface allows you to enter multiple email addresses to send a personalized link, it does not currently provide separate fields for CC or BCC. All recipients added will be treated as primary recipients.
Why doesn't the native Adobe sharing feature include CC or BCC options?
The built-in sharing feature is primarily designed for generating trackable links and facilitating direct document reviews among collaborators, rather than functioning as a fully-featured email client. For standard email communication features like BCC, you must route the document through your native email application.
How do I change the default email client used by my PDF reader?
You can change your default email client through your computer's operating system settings. On Windows, go to Settings > Apps > Default apps, find 'Email', and select your preferred application (like Outlook or Mail). On Mac, open the Apple Mail app, go to Settings, and select a new app from the 'Default email reader' dropdown menu.
