How to Create Multiple Signature Profiles in Adobe Acrobat Pro
Question details
The user needs a way to set up and manage multiple distinct signature profiles to accommodate signing with different professional titles or without a title.
- Product
- Adobe Acrobat Pro
- Device & OS
- not provided
- Scenario
- Signing PDF documents where the user must frequently switch between different professional roles or titles.
- Observed behavior
- The 'Add Signature' option becomes difficult to locate or is hidden after an initial signature has already been created, preventing the addition of new profiles.
Determine whether you are using the standard Fill & Sign tool or certificate-based digital signatures, as the configuration steps differ significantly between the two.
Create Multiple Appearances for Digital Signatures
Set up different visual appearances for your certificate-based digital ID to quickly select various professional titles when signing.
Certificate-based digital signatures allow you to create multiple visual layouts (appearances) linked to a single digital ID. This is the most efficient way to switch between different professional titles.
Launch Acrobat Pro. Go to Edit > Preferences (Windows) or Acrobat > Preferences (Mac), and select 'Signatures' from the left-hand categories.
Locate the 'Creation & Appearance' section and click on the 'More' button.
In the 'Appearances' box, click 'New'. Enter a title for this specific signature profile (e.g., 'Manager Title' or 'No Title').
Configure the visual elements, such as importing a graphic of your written signature and selecting which text details to display. Click 'OK' to save. Repeat this process for each title you need.
The next time you apply a digital signature to a PDF, use the 'Appearance' dropdown menu in the signing dialog box to select the appropriate title profile.
Manage Standard Signatures in Fill & Sign
Clear your existing saved signature in the Fill & Sign tool to reveal the Add Signature option for a new title.
Easily Manage Multiple PDF Signatures in WPS Office
If Acrobat's signature limitations are slowing you down, WPS Office offers an intuitive PDF editor that lets you effortlessly create, save, and switch between multiple signature profiles without hidden menus.
- 1. Open your PDF in WPS: Launch WPS Office and open the PDF document you need to sign.
- 2. Access the Signature Tool: Navigate to the 'Insert' tab on the top ribbon, click on 'Sign', and select 'Create Signature'.
- 3. Create Your Profiles: Draw, type, or upload your signature image. You can create and save multiple different signatures into the system.
- 4. Select and Apply: Whenever you sign a document, simply click the 'Sign' button and choose the specific signature profile you want to use directly from the dropdown list.
Frequently Asked Questions
Why is the 'Add Signature' button missing in Acrobat Pro?
Acrobat hides the 'Add Signature' button if you already have a signature saved in the Fill & Sign tool. To see the button again, click the 'Sign' icon and click the minus (-) sign next to your existing signature to delete it.
Can I save multiple drawn signatures in Acrobat's Fill & Sign?
No, the Fill & Sign feature in Acrobat Pro only allows you to save one primary signature and one set of initials at any given time. For multiple saved options, you must use certificate-based digital signatures and configure different appearances.
How do I switch between different titles when digitally signing?
When you click on a digital signature field to sign a document, a dialog box will appear before you finalize the signature. Use the 'Appearance' dropdown menu in this window to select the specific profile or professional title you previously created in your Preferences.
