Compliance Problems

How to Stop Teams Recording Expiration Emails for SharePoint Site Owners

John Wilson Sep 28, 2026 869 views

Question details

A SharePoint site owner wants to stop receiving frequent email notifications when Microsoft Teams meeting recordings expire and are deleted.

How to Stop Teams Recording Expiration Emails for SharePoint Site Owners

Product: Microsoft Teams and SharePoint
Device & OS: not provided
Scenario: Managing site alerts and notification preferences for expiring Teams recordings.
Observed behavior: The site owner receives constant expiration emails and cannot find a way to disable them globally via Manage My Alerts or Workflow settings.

Before you start

Verify whether you have global admin access or just site owner permissions, as changing default recording expiration policies globally requires administrative privileges.

Solution 1Recommended

Disable Automatic Expiration for Teams Recordings via Admin Center

Microsoft 365 Administrators can change the global Teams meeting recording policies so that recordings never expire, which stops the expiration emails entirely.

Expiration notifications are tied to the meeting recording retention policies. Since individual site owners cannot disable these alerts globally for all users via SharePoint, the most effective solution is for an administrator to modify the organization's default recording expiration settings.

Log into the Teams Admin Center

Navigate to the Microsoft Teams admin center in your browser and log in with your global administrator credentials.

Access Meeting Policies

In the left-hand navigation pane, expand the Meetings menu and click on Meeting policies.

Edit the Default Policy

Select the policy you want to modify, such as the Global (Org-wide default) policy, to open its settings.

Turn Off Automatic Expiration

Scroll down to the Recording & transcription section and toggle off the 'Meetings automatically expire' setting.

Save Changes

Click Save to apply the new configuration. This will prevent future recordings from expiring automatically and eliminate the associated warning emails.

Disable Automatic Expiration for Teams Recordings via Admin Center

Policy Application Delay: Changes to Teams meeting policies may take up to 24 hours to propagate across the organization. This setting will only apply to newly created recordings.

Solution 2

Create an Outlook Rule to Filter Expiration Emails

If you are not an administrator and cannot change the global policy, setting up an Outlook rule is an effective workaround to keep your inbox clean.

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Frequently Asked Questions

Why do Teams meeting recordings expire automatically?

Microsoft introduced a default expiration policy (typically 60 or 120 days) for Teams meeting recordings saved to OneDrive and SharePoint to help organizations manage their cloud storage capacity effectively.

Can individual users stop their own recordings from expiring?

Yes, the owner of a recording can open the video file in SharePoint or OneDrive, access the details pane via the info icon, and manually change the expiration date or remove the expiration entirely.

Are deleted Teams recordings permanently lost?

No, when a recording expires and is deleted, it is moved to the SharePoint site's or OneDrive's recycle bin. It can usually be recovered by the site owner or user within 93 days of deletion.

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