Copilot in Teams Issues

How to Configure Copilot Plugins Before a Microsoft Teams Meeting

Emma Brown Sep 25, 2026 869 views

Question details

Determine the optimal time and method to add Copilot plugins and configure related meeting options for a Microsoft Teams meeting.

Should You Add Copilot Plugins Before a Teams Meeting?

Product: Microsoft Teams
Device & OS: not provided
Scenario: Preparing for an upcoming Microsoft Teams meeting where AI assistance and Copilot features will be utilized by the organizer and participants.
Observed behavior: Ensure Copilot plugins are properly configured and set to be available during and after the meeting based on the organizer's requirements.

Before you start

Ensure you have an active Microsoft 365 Copilot license and hold organizer permissions for the scheduled Microsoft Teams meeting.

Solution 1Recommended

Configure Copilot Plugins and Meeting Options Before Starting

Adding plugins and configuring settings prior to the meeting ensures seamless AI integration and prevents disruptions once the meeting begins.

It is highly recommended to set up all required Copilot plugins before the meeting starts. This allows the organizer to define exactly how and when Copilot can access meeting data and interact with participants.

Schedule the Teams Meeting

Open the Microsoft Teams calendar and schedule a new meeting, adding all required participants.

Add the Required Plugins

Navigate to the meeting details before it begins, locate the Apps or Copilot section, and add the specific plugins you intend to use.

Access Meeting Options

Click on 'Meeting options' in the meeting invite to open the configuration page in your web browser.

Set Copilot Availability

Scroll to the Copilot section and choose your preferred availability: select 'During and after the meeting' to allow Copilot to summarize transcripts later, or 'Only during the meeting' for stricter data privacy.

Verify Participant Permissions

Double-check that the attendees who need to interact with the plugins have the appropriate licenses and permissions.

Configure Copilot Plugins and Meeting Options Before Starting

Best Practice: Setting Copilot to 'During and after the meeting' is ideal for generating post-meeting action items and detailed summaries.

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Frequently Asked Questions

Can I add Copilot plugins after the Teams meeting has started?

Yes, you can add plugins during an active meeting, but doing so beforehand is highly recommended to avoid interrupting the flow of the meeting and to ensure everything functions properly from the start.

Why is the Copilot setting missing from my meeting options?

The Copilot option may be missing if your account does not have an active Copilot for Microsoft 365 license, or if your organization's IT administrator has disabled the feature globally.

What happens if I set Copilot to 'Only during the meeting'?

If this setting is chosen, Copilot will only have access to the conversation while the meeting is live. Once the meeting ends, Copilot cannot use the transcript to generate summaries or answer queries.

Do participants need a license to see the plugins added by the organizer?

While the organizer configures the meeting environment, participants generally need their own Copilot for Microsoft 365 licenses to independently interact with Copilot and its advanced plugins.

Microsoft Copilot Issues