Can You Customize the Logo in a SharePoint News Digest?
Question details
The user wants to know if it is possible to replace the default Microsoft and SharePoint logos with custom organizational branding in SharePoint News digest emails.
- Product
- Microsoft SharePoint Online
- Device & OS
- not provided
- Scenario
- Sending an automated news digest email to team members and attempting to apply custom organizational branding to the email template.
- Observed behavior
- The news digest emails automatically display the default Microsoft and SharePoint logos, ignoring any organization themes or custom logos.
Keep in mind that SharePoint News digest emails are generated and sent automatically by the service, which strictly limits branding modifications for these specific templates.
Understanding SharePoint News Digest Branding Limitations
Currently, Microsoft does not provide a supported setting to replace the Microsoft or SharePoint logos in automatically generated News digest emails.
SharePoint Online automatically generates and sends news digests using a locked, system-level template. Because the messages are dispatched automatically through the service, users cannot intercept them to change the layout or logo before sending.
Furthermore, Microsoft 365 organization themes and custom site logos do not currently apply to the 'Email a News digest' feature.
While you cannot change the news digest email logo, ensure your SharePoint site itself has the correct organizational theme applied. Navigate to your SharePoint site, click the 'Settings' gear icon, and select 'Change the look' to customize your site's header and theme.
To request this functionality for future updates, navigate to the Microsoft SharePoint Feedback Portal (feedbackportal.microsoft.com). Submitting a feature request helps the development team prioritize custom email branding in a future release.
If custom branding is strictly required, avoid the automated news digest. Instead, manually copy the URLs of your published SharePoint news posts and paste them into a custom-branded email template within Microsoft Outlook or your dedicated email marketing platform.
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Frequently Asked Questions
Why does my organization theme not appear in the SharePoint news digest?
The 'Email a News digest' feature uses a hardcoded template managed directly by SharePoint Online, which currently bypasses custom organization themes and logos applied to your tenant.
Can I manually edit the news digest email before it sends?
No, the news digest compilation and sending process is fully automated by the SharePoint service, leaving no opportunity to intercept or edit the email layout or logos prior to delivery.
Is there a workaround for sending custom-branded SharePoint news?
As a manual workaround, you can copy your SharePoint news post links and create a custom-branded newsletter directly within Outlook or use a third-party email marketing tool that supports custom HTML templates.
