Fix Modern SharePoint Library Web Part Not Showing All Items
Question details
A modern SharePoint document library web part displays an incomplete list of files in a grouped view, even when configured to show all items.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Viewing documents organized by a grouped view on a modern SharePoint page web part.
- Observed behavior
- The web part only shows a limited number of files per group, and clicking the 'Show All' link fails to expand the truncated list.
Ensure you have site owner or edit permissions to modify the library view settings and web part configurations on the modern SharePoint page.
Adjust View Settings and Item Limits
Verify and modify the grouping and item limits within the SharePoint library view settings to ensure they are configured to display a larger dataset.
Often, the underlying library view has strict item limits that override the web part's display capabilities. Increasing this limit can sometimes force the web part to render all documents inside a group.
Navigate to the original SharePoint document library, click the Settings (gear) icon in the top right, and select 'Library settings'.
Click 'More library settings', scroll down to the Views section at the bottom of the page, and click the specific view that your web part is using.
Expand the 'Group By' section and ensure the grouping columns and logic are correctly assigned.
Expand the 'Item Limit' section and increase the 'Number of items to display' to a higher number, such as 100 or 500. Ensure 'Display items in batches of the specified size' is selected.
Click 'OK' to save your view settings. Return to the modern page containing the web part and refresh the page to see if all items now load properly.
Reconfigure the Web Part on the Modern Page
Remove and re-add the document library web part to force a refresh of the underlying view settings and clear potential caching issues.
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Frequently Asked Questions
Why does the 'Show All' link in my SharePoint web part display the same limited list?
This is often caused by a known bug or rendering limitation in modern SharePoint web parts, where the item limit setting conflicts with the 'Group By' logic, failing to render the full dataset even when requested.
Can I bypass the SharePoint grouped view item limit entirely?
Sometimes creating a standard non-grouped view or using folder structures and metadata filtering instead of grouping can bypass this specific display limitation in the web part.
Does changing the view's item limit to a higher number fix the issue?
It may resolve the issue if the original limit was set too low. However, if the issue persists after increasing the limit to numbers like 500, it is likely a backend SharePoint rendering limitation rather than a simple configuration error.
How do I contact Microsoft for unresolved SharePoint web part bugs?
Microsoft 365 administrators can open a support ticket directly through the Microsoft 365 admin center under the 'Support' or 'Help & Support' section to request an official investigation into the bug.
