SharePoint Document Issues

How to Fix SharePoint Embedded List Not Showing All Grouped Entries

Maira Mehtab Sep 22, 2026 868 views

Question details

Users are experiencing display issues where a grouped SharePoint list embedded on a page hides specific month groups or only reveals additional entries after modifying the layout.

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Viewing a grouped list embedded within a modern SharePoint site page.
Observed behavior: The embedded list fails to display all grouped entries properly, requiring manual resizing of the web part or collapsing of other groups to force the hidden entries to appear.

Before you start

Before troubleshooting, ensure you have the appropriate site permissions to edit the SharePoint page and modify web part properties.

Solution 1Recommended

Adjust Web Part Settings and Test Across Browsers

Modify the embedded list's height and view settings, and verify if the issue persists across different web browsers to rule out local rendering bugs.

Often, embedded web parts in SharePoint may not render properly if their assigned height is too constrained for grouped lists. Adjusting these properties and testing cross-browser can quickly isolate the issue.

Edit the SharePoint Page

Navigate to your SharePoint page and click the 'Edit' button located in the top right corner to enter page editing mode.

Adjust Web Part Properties

Select the embedded list web part and click the pencil icon to edit its properties. Adjust the web part size or height settings to allow more vertical space for the grouped items to render fully.

Verify List View Settings

Ensure the list view settings are configured correctly to display grouped entries without strict item limits that might artificially truncate the view.

Test in Multiple Browsers

Republish the page and open it in different browsers such as Microsoft Edge, Google Chrome, and Mozilla Firefox to determine if the display bug is isolated to a specific browser.

Solution 2

Contact Your Microsoft 365 Administrator

If the problem occurs across multiple browsers, it is likely a backend service or rendering glitch that requires an official service investigation from Microsoft.

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Frequently Asked Questions

Why does my SharePoint list only show grouped items when I collapse other groups?

This behavior is often caused by a dynamic rendering glitch or height calculation error within the modern SharePoint list web part. Collapsing a group forces the web part layout to refresh, which temporarily recalculates the height and reveals the previously hidden items.

Can browser caching affect how SharePoint lists display?

Yes, an outdated or corrupted browser cache can cause display inconsistencies and prevent new UI scripts from loading in SharePoint. Clearing your browser cache or testing in an Incognito/Private window can help determine if local data is causing the problem.

Is there a limit to how many items a SharePoint grouped view can display?

Yes, by default, SharePoint views often have item limits (e.g., 30 items per page) configured in the list's View Settings. If your grouped list exceeds this limit, some items or groups may not load until the view is adjusted or paged.

How do I fix the embedded list layout in SharePoint?

You can fix standard layout issues by editing the SharePoint page, accessing the list web part properties via the pencil icon, and manually adjusting the size to 'Autofit' or selecting a larger fixed dimension to accommodate all data groups.

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