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How to Make a Microsoft Loop Workspace Read-Only or Share with a Group
Question details
The user wants to know how to set a Microsoft Loop workspace to read-only or share the workspace with a Microsoft 365 group or security group.
- Product
- Microsoft Loop
- Device & OS
- not provided
- Scenario
- Attempting to restrict workspace permissions to view-only or distribute access to predefined organizational groups.
- Observed behavior
- Microsoft Loop currently lacks read-only sharing options for entire workspaces and does not support adding Microsoft 365 groups or security groups as workspace members.
Verify that you have ownership rights in the Microsoft Loop application, as only workspace owners can manage membership and implement sharing workarounds.
Share an External Loop Page with View-Only Permission
Since an entire workspace cannot be set to read-only, you can create a separate page outside the workspace with restricted permissions and link to it as a workaround.
Microsoft Loop does not yet offer workspace-level read-only permissions or integration with Microsoft 365 groups. Every member added to a workspace automatically receives edit access.
To share content safely without granting edit rights, you must rely on individual page sharing settings outside the main workspace framework.
Navigate to the Microsoft Loop app and create a new Loop page entirely outside of your main workspace.
Click the 'Share' button located in the top-right corner of the newly created page.
Adjust the sharing link settings to 'View-only' and specify the users or enter their email addresses.
Copy the generated sharing link, return to a page inside your main Loop workspace, and paste the link so members can access the read-only content seamlessly.
Experience Seamless Collaboration and File Sharing with WPS Office
If you are frustrated by the sharing limitations in Microsoft Loop, consider using WPS Office. It provides an intuitive platform for document collaboration, complete with precise permission controls, team folders, and effortless sharing options.
- 1. Open your document: Launch WPS Office and open the document you wish to share with your team.
- 2. Click Share: Locate and click the 'Share' button in the upper right corner of the application.
- 3. Set read-only permissions: Select 'Anyone with the link can view' to ensure your content remains read-only, then copy and distribute the link.
Frequently Asked Questions
Can I add a Microsoft 365 security group to a Loop workspace?
No, Microsoft Loop does not currently support adding Microsoft 365 groups or security groups as workspace members. Members must be added individually by the owner.
Is it possible to assign view-only access to specific users in a Loop workspace?
Workspace-level sharing does not currently support view-only access. Any member added to a workspace receives edit rights to the contents of that workspace.
How do I manage members in my Microsoft Loop workspace?
Workspace membership is managed exclusively by the workspace owner directly within the Loop application by manually inviting or removing individual users.
Will Microsoft add read-only permissions to Loop workspaces in the future?
While there is no official release date, this is a highly requested feature. Users have submitted this request on the Microsoft Feedback Portal, where you can vote for the 'Read-only Loop Workspace sharing' idea to encourage its development.
