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How to Share a Microsoft Loop Workspace as Read-Only
Question details
The user needs to share an entire Microsoft Loop workspace with a large group of people using view-only permissions.
- Product
- Microsoft Loop
- Device & OS
- not provided
- Scenario
- Distributing information across a large organization, such as a school, where users need to view the workspace contents without being able to edit them.
- Observed behavior
- Microsoft Loop allows users to share an entire workspace but currently defaults to edit permissions, lacking a native option to set the entire workspace to read-only.
Ensure you have owner permissions for the Microsoft Loop workspace you intend to share. Check your organization's Microsoft 365 release track, as Loop governance and permission features are being continuously updated.
Share Individual Loop Pages as Read-Only
Since whole-workspace read-only sharing is not yet natively supported, the best workaround is to share individual pages with view-only permissions.
While this method requires slightly more effort for workspaces with many pages, it is currently the only way to strictly enforce view-only access in Microsoft Loop.
Navigate to your Microsoft Loop workspace and open the specific page you want to share with read-only access.
Click the 'Share' button located in the top right corner of the screen and select 'Page link' from the dropdown menu.
Click on the settings icon next to the generated link. Under the permission settings, change the access level from 'Edit' to 'View' to ensure read-only access.
Copy the updated view-only link or enter the email addresses of the users and click 'Send'.
Share the Entire Workspace (Edit Access)
Use this method if you decide to share the entire workspace and are willing to allow editing rights until the read-only feature is officially released.
Easily Share Files and Folders with Strict Read-Only Access Using WPS Office
If Microsoft Loop's current sharing limitations are slowing down your organizational workflows, WPS Office offers a robust, free alternative. With WPS Office, you can easily organize your files into cloud folders and share them with distinct view-only permissions in just a few clicks.
- 1. Open WPS Cloud: Launch WPS Office and navigate to the 'Cloud' tab from the left sidebar.
- 2. Select Share Options: Right-click the folder or document you wish to distribute and click 'Share'.
- 3. Set to View Only: Change the permission dropdown from 'Editor' to 'Viewer' (or 'View Only'), then copy the link to share securely with your organization.
Frequently Asked Questions
When will Microsoft Loop support read-only permissions for entire workspaces?
Microsoft has announced that improvements for Loop governance, including read-only access for entire workspaces, are planned. However, availability depends on your organization's Microsoft 365 update release schedule. You can monitor the Microsoft Community Hub for official rollout announcements.
Can I use Microsoft 365 groups to share a Loop workspace?
Yes, Microsoft Loop supports adding Microsoft 365 groups as members of tenant-owned workspaces. You can enter the group's email in the workspace sharing menu to invite all members at once.
Where can I request new features for Microsoft Loop?
You can submit feature requests, such as the ability to assign read-only permissions to an entire workspace, directly through the Microsoft Loop Feedback Community portal.
