File Sharing Problems

How to Share Microsoft Loop Workspaces and Planner Tasks with Groups

Elise Williams Oct 1, 2026 868 views

Question details

The user wants to know if they can share a Microsoft Loop workspace with a distribution list or group while also providing access to associated Planner tasks.

How to Share Microsoft Loop Workspaces and Planner Tasks with Groups

Product: Microsoft Loop, Microsoft Planner
Device & OS: not provided
Scenario: Attempting to share a Loop workspace and its integrated Planner tasks with multiple users at once using a group or distribution list.
Observed behavior: Microsoft Loop currently lacks a built-in feature to share workspaces with a distribution list or group. Members must be added individually. Additionally, task notifications may direct users to the Loop page instead of the native Planner task.

Before you start

Ensure you have the individual email addresses of your team members ready, as bulk-adding via distribution lists is currently not supported in Microsoft Loop.

Solution 1Recommended

Add Members Individually to the Loop Workspace

Since distribution lists are not supported, you must invite team members one by one to grant them workspace and Planner task access.

Microsoft Loop does not yet support granting access to an entire workspace using Microsoft 365 Groups or distribution lists. To ensure your team can access both the workspace and the assigned Planner tasks, each member must be added manually.

Open the Loop Workspace

Navigate to the Microsoft Loop homepage and open the specific workspace you want to share.

Access the Members Menu

Click on the 'Share' or 'Members' button usually located in the top-right corner of the workspace.

Invite Users Individually

Type the individual email addresses of the people you want to invite, select their permission levels, and send the invitations.

Add Members Individually to the Loop Workspace

Notification Behavior: When users receive email notifications for assigned Planner tasks from Loop, clicking the notification may open the Loop page instead of the Planner application.

Solution 2

Submit a Feature Request for Group Sharing

Advocate for distribution list support by sending feedback directly to the Microsoft Loop development team.

Solution 3

Access Tasks Directly via Microsoft Planner

Bypass Loop's routing by instructing your team to access their tasks directly within Microsoft Planner.

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Frequently Asked Questions

Why do Planner task emails open the Loop page instead of Planner?

This is a known behavior with current Microsoft Loop integrations. When tasks are generated from a Loop component, the system prioritizes keeping users in the collaborative Loop environment, so the email notification link routes back to the Loop page rather than the native Planner interface.

Can I share a Loop component directly to a Teams channel?

Yes, while workspaces cannot be shared with groups yet, you can easily share individual Loop components. Simply copy the link to the Loop component and paste it into a Microsoft Teams channel or chat to grant access to everyone in that group.

Will Microsoft add group sharing to Loop workspaces in the future?

Microsoft continuously rolls out updates to Loop based on user feedback. While group sharing is not supported right now, many users have requested it. Submitting a feature request through the Loop feedback community increases the likelihood of it being added in future updates.

Document & File Issues