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How to Print Only Track Changes Markup Lines in a Word PDF
Question details
The user wants to export or print a Word document to PDF so that it only shows the track changes revision lines in the margins, while hiding the actual deleted text and formatting alterations.
- Product
- Word Processing
- Device & OS
- not provided
- Scenario
- Exporting or printing a document containing tracked revisions to a PDF file without showing cluttered text edits.
- Observed behavior
- The exported PDF displays all deleted text and formatting changes instead of just the marginal revision lines.
Ensure you have saved a backup copy of your document before adjusting track changes settings, and verify that the document currently contains tracked revisions.
Adjust Track Changes Advanced Options
Modify the Track Changes display options to hide insertions and deletions, leaving only the revision lines visible for printing or PDF export.
Track Changes display and printing settings control exactly which markup appears in your final PDF. By modifying the advanced options, you can hide the actual text changes while retaining the marginal lines that indicate where a change was made.
Navigate to the 'Review' tab on the top ribbon. Click the dialog launcher icon (the small arrow) in the lower-right corner of the Tracking group to open the Track Changes Options dialog.
Click the 'Advanced Options' button within the Track Changes Options dialog box.
In the Advanced Track Changes Options window, set the 'Insertions' dropdown to 'None' and set the 'Deletions' dropdown to 'Hidden'. Click 'OK' to save the changes.
Back on the 'Review' tab in the Tracking group, ensure that 'All Markup' is selected in the Display for Review dropdown menu.
Go to 'File' > 'Print' to check the print preview. The preview directly corresponds to the PDF output. If it looks correct, proceed to print to PDF or select 'Export' to save the document as a PDF file.
Use WPS Office to Print and Export Track Changes Accurately
WPS Writer provides comprehensive and easy-to-use track changes features, allowing you to customize exactly what markup prints or exports to PDF. It ensures high compatibility with Microsoft Word documents and features a built-in PDF converter.
- 1. Open your Document in WPS Writer: Launch WPS Office and open your .docx file containing the tracked changes.
- 2. Adjust Revision Settings: Go to the 'Review' tab, click the 'Track Changes' dropdown arrow, and select 'Track Changes Options'.
- 3. Hide Content Changes: Adjust the settings to hide insertions and deletions, ensuring only the revision markup lines remain visible on the page.
- 4. Export to PDF: Click 'Menu' in the top left, select 'Export to PDF', ensure the option to include revisions is checked if prompted, and save your file.
Frequently Asked Questions
Why does my exported PDF still show deleted text?
If the Track Changes Advanced Options are not explicitly set to hide deletions (setting 'Deletions' to 'Hidden'), the deleted text will still render in the PDF. Ensure you change this setting in the Review tab before exporting.
Will changing the track changes display options delete the actual revisions?
No, changing the Track Changes Options only affects how the revisions are visually displayed and printed. The underlying edits and history remain completely intact in your document.
How do I know what the PDF will look like before I export it?
Always check the preview under 'File' > 'Print'. The Print Layout view with All Markup selected, specifically in the print preview window, corresponds exactly to the output you will get when saving or exporting to a PDF.
Can I print only the comments without the text track changes?
Yes. In the Print settings, you can ensure 'Print Markup' is selected, and then adjust the 'Show Markup' menu on the Review tab to clear 'Insertions and Deletions' while keeping 'Comments' checked.
