How to Print PDF Markup Lines Without a Comments Summary
Question details
The user needs to print a PDF document that includes markup lines and annotations, but wants to avoid printing an extra comments summary page.
- Product
- PDF Reader
- Device & OS
- not provided
- Scenario
- Printing a PDF document that contains visual markup lines and annotations.
- Observed behavior
- Markup lines appear on the screen but fail to print by default, and enabling comments printing sometimes adds an unwanted summary page at the end of the document.
Ensure your printer is properly connected and that you have saved any recent markup lines or annotations to your PDF document before opening the print dialog.
Adjust Print Settings in Adobe Acrobat
Change the Comments and Forms setting in the print dialog to include markups without generating a separate summary page.
By default, many PDF readers are configured to print only the document content to save ink. To print your drawn lines, highlights, and other markups, you must explicitly instruct the software to include them during the printing process.
Open your PDF document in Adobe Acrobat and press Ctrl + P (Windows) or Cmd + P (Mac) to open the Print dialog box.
Look for the 'Comments and Forms' dropdown menu, typically located in the upper right or middle section of the Print dialog window.
Click the dropdown menu and select 'Document and Markups'. This ensures your inserted lines and annotations will print without creating a separate summary page.
Verify your other settings, enable duplex printing if required, and click the 'Print' button.
Use WPS Office to Print PDF Annotations
WPS Office provides a built-in, user-friendly PDF reader that allows you to easily print documents with all your highlights, markup lines, and annotations intact, without forcing unwanted summary pages.
- 1. Open PDF in WPS Office: Launch WPS Office and open your PDF file containing the markup lines.
- 2. Access Print Settings: Click on the 'Menu' button in the top left corner and select 'Print', or simply press Ctrl + P on your keyboard.
- 3. Choose Print Content: In the Print dialog box, locate the 'Print Content' dropdown menu and select 'Document and Annotations'.
- 4. Print the File: Review the preview pane to ensure your markups are visible, then click 'Print' to output your document perfectly.
Frequently Asked Questions
Why are my PDF markup lines visible on screen but not printing?
By default, many PDF readers are set to print only the 'Document' to save ink and processing time. You must explicitly change the print settings to 'Document and Markups' or 'Document and Annotations' to include your drawn lines and comments on the physical paper.
Can I print just the comments summary without the document?
Yes. In the print dialog under the 'Comments and Forms' dropdown, you can select 'Form Fields Only' or use the 'Summarize Comments' button to print only the annotations, depending on your specific PDF software version.
Does WPS Office support printing PDF highlights and shapes?
Absolutely. WPS Office allows you to print all types of PDF annotations, including highlights, shapes, text boxes, and markup lines, simply by selecting 'Document and Annotations' in the print menu.
How do I stop the extra blank page from printing with my PDF?
An extra page often prints if 'Summarize Comments' is accidentally triggered or if there is a hidden blank page at the end of the file. Ensure you only select 'Document and Markups' in the print dialog, and check your printer properties to ensure separator pages are disabled.
