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How to Report Views for All SharePoint News Posts
Question details
The user needs a method to view and report comprehensive view statistics for all SharePoint News posts across custom date ranges, bypassing built-in limitations.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Generating complete analytics and usage reports for all news articles published on a SharePoint site.
- Observed behavior
- Built-in SharePoint Site Usage statistics only display the top ten articles for preset periods of 7, 30, or 90 days, lacking a full views column for reporting every published article.
Ensure you have Site Owner or Site Administrator permissions, as elevated rights are required to view advanced usage data or deploy custom analytics applications to your SharePoint environment.
Implement Analytics via SharePoint Application Customizer
Use a SharePoint Framework (SPFx) application customizer to integrate a third-party analytics solution for comprehensive, custom date range reporting.
Because the native SharePoint Site Usage feature is limited to 90 days and only highlights top posts, implementing a custom analytics tracker provides unlimited data retention, article-level view tracking, and referrer insights.
Choose a supported external analytics platform such as Google Analytics, Matomo, or a dedicated SharePoint tracking add-in from the Microsoft AppSource.
Obtain or develop a SharePoint Framework (SPFx) application customizer package designed to inject your chosen analytics tracking code into all Site Pages.
Navigate to your SharePoint Admin Center, open the Apps section, and upload the SPFx application customizer package to your App Catalog.
Go to the specific SharePoint site where your News Posts reside, access 'Site contents', click 'New', select 'App', and add your newly deployed analytics customizer to begin collecting detailed view data.
Export Built-in Site Usage Data to Excel
Export the available built-in site usage metrics to a spreadsheet for manual filtering, sorting, and reporting.
Manage Your Exported SharePoint Reports with WPS Office
While SharePoint handles your site hosting, you need a reliable spreadsheet tool to analyze exported analytics data. WPS Office is a free, lightweight, and highly compatible alternative to Microsoft Office, perfect for managing usage reports.
- 1. Download and Install: Download WPS Office Free from the official website and complete the quick installation process.
- 2. Open Your Exported Data: Launch WPS Spreadsheet and open the CSV or Excel file exported from your SharePoint Site Usage page.
- 3. Analyze Views: Use filters, sorting, and PivotTables within WPS Spreadsheet to generate comprehensive reports on your News Post views.
Frequently Asked Questions
Can I view SharePoint site analytics for a custom date range natively?
No, the built-in SharePoint Site Usage feature restricts reporting to preset periods of 7, 30, or 90 days. For custom date ranges, you must implement a third-party analytics solution.
Why are some of my SharePoint News Posts not showing in the usage report?
Default site usage statistics typically highlight only the most popular pages (like the top 10 or top 50). Articles with lower traffic may be omitted from the native dashboard view.
How can I track referrer links to my SharePoint News Posts?
Referrer tracking requires the deployment of an external analytics application customizer via the SharePoint Framework (SPFx), as native SharePoint usage reports do not provide detailed traffic source data.
Who can view the Site Usage data in SharePoint?
By default, Site Owners and users with Full Control or Edit permissions can view site usage data. Administrators can modify these permissions in the site settings if necessary.
