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How to Display Sent-To Address and Sent Date in New Outlook
Question details
Users need to configure their email message list to show the recipient's address (Sent-To) and the exact date the message was sent, rather than the default sender and received date.
- Product
- Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Customizing the inbox or folder message list columns to better track outbound or forwarded emails.
- Observed behavior
- The default New Outlook interface only displays the 'From', 'Subject', and 'Received' date fields in the message list.
Ensure your New Outlook application is updated to the latest version, as the available layout and column configuration settings frequently change in newer Microsoft updates.
Customize Columns via View Settings in New Outlook
Modify your default message list layout by accessing the view customization options to manually add the necessary recipient and sent date fields.
The New Outlook features a simplified, modernized interface that alters how users manage their email lists. By default, the layout prioritizes the sender's name and the time the email was received. However, you can access the View Settings to adjust these visible columns.
Please note that because the New Outlook is still evolving, certain legacy fields like an exact standalone 'Sent To' column might be merged into other fields or restricted depending on your current application build.
Launch the New Outlook application and navigate to the 'View' tab located on the top ribbon menu. Click on the 'View settings' gear icon to open the configuration window.
In the settings menu, select 'Mail' from the left sidebar, then click on 'Layout' to access your message list display preferences.
Scroll to the message list or column customization section. Look for 'Add columns' or 'Format columns'. Find the 'To' (or Sent-To) and 'Sent' fields from the available list and add them to your active columns.
Rearrange the columns to your preferred order and click 'Save' to apply the new layout to your message list.
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Frequently Asked Questions
Why is the 'Sent Date' missing from my Outlook by default?
To provide a cleaner and simpler interface, the New Outlook defaults to showing the 'Received' date, which is standard for incoming mail. 'Sent Date' is typically only defaulted in the Sent Items folder, requiring manual addition for other folders.
Can I apply these column changes to all folders at once?
In the Classic Outlook, you can apply a customized view to all folders. However, the New Outlook may require you to adjust the view settings individually or lacks the universal 'Apply to all folders' feature depending on your current update version.
How do I switch back to Classic Outlook to customize my columns?
Look for the 'New Outlook' toggle switch located in the top right corner of the application window. Turn this switch off to restart the application in Classic Outlook mode, restoring full access to advanced column customization.
