Sign-in & Login Problems

How to Add or Switch Accounts in Microsoft OneNote on Android

Nimra Malik Oct 9, 2026 868 views

Question details

The user needs to add a new Microsoft account or switch between existing accounts in the OneNote Android app to access the correct notebooks.

How to Add or Switch Accounts in OneNote on Android

Product: Microsoft OneNote
Device & OS: Android
Scenario: The email address associated with the user's Microsoft account has changed, or the user needs to access notebooks stored on a different account.
Observed behavior: The app continues displaying the wrong account or old notebooks, requiring the user to manually add and switch to the correct Microsoft account.

Before you start

Ensure you have the login credentials (email address and password) for the new Microsoft account you wish to add, and verify that your Android device has an active internet connection to sync your notebooks.

Solution 1Recommended

Add and Switch Accounts via OneNote Settings

Use the built-in account management settings in the OneNote Android app to securely add a new Microsoft account and toggle between active profiles.

Adding an account directly through the app's settings is the most straightforward way to access notebooks associated with different Microsoft accounts. This method supports both personal and work/school accounts.

Open OneNote Settings

Launch the Microsoft OneNote app on your Android device. Tap your profile picture or the menu icon, then open the Settings menu.

Access Account Options

Scroll down and select 'Accounts' or 'Accounts & Sign-in' from the settings list.

Add a New Account

Tap 'Add Account' and choose 'Microsoft Account'. Enter the email address and password for the new account, then sign in and grant any requested permissions.

Switch Between Accounts

Once the account is successfully added, return to the main menu. Use the account dropdown menu or tap your profile picture to switch between your signed-in accounts.

Add and Switch Accounts via OneNote Settings

Account Sync: It may take a few moments for your notebooks to sync after switching to a newly added account. Keep the app open and connected to Wi-Fi until the sync completes.

Free Microsoft Office alternative

Experience Seamless Document and Note Management with WPS Office

If you frequently encounter complex account switching or syncing issues with Microsoft apps, consider trying WPS Office. It provides a lightweight, all-in-one platform to create, edit, and manage documents, notes, and PDFs without the hassle of constant account toggling.

1. Download WPS Office: Install WPS Office for free from the Google Play Store on your Android device.
2. Sign In Securely: Create or sign in with a single WPS account to access your cloud storage and settings instantly.
3. Manage Files and Notes: Use the all-in-one interface to open, edit, and organize all your Office documents and notes without needing separate apps.

Create, manage, and sync notes and documents seamlessly across all your devices with a single account.Fully compatible with Microsoft Office formats, including Word, Excel, and PowerPoint files.Lightweight design with a single integrated app for all your productivity needs.Free to use with an intuitive, user-friendly interface that requires no learning curve.

microsoft office alternative - wps office

Frequently Asked Questions

Why are my notebooks not showing up after I switch accounts in OneNote?

Notebooks are strictly tied to specific Microsoft accounts. If they aren't appearing, ensure you have switched to the exact account that owns those notebooks and wait a moment for the sync process to pull the data from the cloud.

Can I be signed into multiple Microsoft accounts in OneNote for Android at the same time?

Yes, you can add multiple Microsoft accounts (such as a personal account and a work or school account) within the OneNote app. You can easily toggle between them using the account menu without having to sign out.

How do I remove an old account from OneNote on Android?

To remove an account you no longer need, navigate to the Settings menu in OneNote, select 'Accounts' or 'Accounts & Sign-in', tap the account you wish to remove, and select 'Sign Out' or 'Remove Account'.

Login & Account Issues