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How to Switch Accounts in the OneNote App for Android
Question details
The user needs to know how to open notebooks from a different Microsoft account in OneNote for Android, as simply selecting a new account in settings does not automatically change the active notebook view.
- Product
- Microsoft OneNote
- Device & OS
- Android
- Scenario
- Attempting to switch to a different Microsoft account to access a different set of notebooks.
- Observed behavior
- Selecting a different account under Settings > Account does not immediately switch the current notebook view to display the newly selected account's notebooks.
Ensure that you have successfully added the secondary Microsoft account to the OneNote app via your account settings before attempting to open its notebooks.
Switch Accounts via the More Notebooks Option
Use the 'More Notebooks' feature to manually select and load notebooks from a secondary Microsoft account when the settings menu does not update the active view.
In the OneNote app for Android, simply switching your active account in the settings menu does not force the app to close your currently open notebooks. To view files from another account, you must manually browse that account's directory using the 'More Notebooks' menu.
Open the OneNote app on your Android device and navigate back to the main Notebooks screen where your currently open notebooks are listed.
Scroll to the bottom of your notebook list and tap on the 'More Notebooks' option.
A list of your connected accounts will appear. Choose the Microsoft account that contains the notebook you wish to access.
Tap on the specific notebook from the list to open it and make it active in your current view.
Manage Your Documents Effectively with WPS Office
If navigating multiple accounts in Microsoft OneNote feels cumbersome, WPS Office offers a streamlined, unified workspace. As a lightweight and free Microsoft Office alternative, WPS Office allows you to easily create, manage, and edit your documents and notes across multiple platforms without complex account switching.
Frequently Asked Questions
Why doesn't my OneNote view change when I switch accounts in Settings?
Changing your active account in Settings only adjusts your global account preferences. To actually view notebooks from another account, you must actively retrieve them by going to the 'More Notebooks' section and selecting the desired account.
Can I be logged into multiple accounts on OneNote for Android simultaneously?
Yes, you can add multiple personal, work, or school Microsoft accounts to the OneNote app. You can access and open notebooks from any connected account simultaneously through the 'More Notebooks' menu.
How do I add a new Microsoft account to my OneNote app?
To add a new account, tap your profile picture or the three-line menu icon, go to Settings, select 'Account', and tap 'Add Account' to sign in with your different Microsoft email address.
