Understanding OneDrive for Business Plan 2 Storage Limits
Question details
The user needs to understand why OneDrive for Business Plan 2 only provides 1 TB of storage by default instead of unlimited storage, and how to increase the capacity.
- Product
- OneDrive for Business
- Device & OS
- not provided
- Scenario
- Managing enterprise cloud storage allocation for users
- Observed behavior
- The subscription defaults to a 1 TB per user limit, and unlimited storage is not automatically applied to all accounts.
Log in to the Microsoft 365 Admin Center to verify your total number of active user licenses, as unlimited storage eligibility requires a minimum of five users.
Increase Storage for Subscriptions with Fewer Than Five Users
Understand the default 1 TB limit and how administrators can increase it up to 5 TB per user.
By default, OneDrive for Business Plan 2 allocates 1 TB of storage per user. If your organization has fewer than five user licenses, you do not qualify for unlimited storage. However, an administrator can still increase individual storage limits.
Sign in to the Microsoft 365 admin center using your global or SharePoint admin credentials.
Navigate to the SharePoint admin center, then go to 'Settings' in the left-hand navigation pane.
Select the OneDrive storage limit setting and enter a new default storage amount up to 5 TB (5120 GB), then save your changes.
Unlock Unlimited Storage for Eligible Organizations
Learn the requirements for claiming unlimited individual storage and how capacities beyond 25 TB are managed.
Boost Productivity with WPS Office and Integrated Cloud Storage
While managing OneDrive storage limits, consider switching to WPS Office. It provides a lightweight, highly compatible alternative to Microsoft Office, featuring its own seamless cloud storage solutions and perfect compatibility with Word, Excel, and PowerPoint files.
- 1. Download WPS Office: Visit the official WPS Office website and download the free installation package.
- 2. Sign In for Cloud Features: Create or sign in to your WPS account to activate your built-in cloud storage space.
- 3. Open Your Files: Open your existing Microsoft Office documents directly in WPS Office without any format conversion or data loss.
Frequently Asked Questions
Why does my OneDrive for Business Plan 2 only show 1 TB of storage?
By default, the initial storage allocation is 1 TB per user. If your organization has fewer than five licensed users, you do not qualify for unlimited storage, but your administrator can manually increase this limit to 5 TB.
How do I get more than 25 TB of storage in OneDrive?
Microsoft provisions a maximum of 25 TB per user in individual OneDrive accounts. Any additional storage capacity needed beyond 25 TB must be allocated and managed through SharePoint team sites.
Can an individual user increase their own OneDrive storage limit?
No, individual users cannot increase their own storage limits. Only users with global or SharePoint administrator roles can change the default storage space or request additional storage from Microsoft.
