Can You Edit or Delete Comments in Microsoft Planner?
Question details
Users want to know if they can edit or delete comments they have posted on tasks in Microsoft Planner.
- Product
- Microsoft Planner
- Device & OS
- not provided
- Scenario
- Managing task comments and collaborating with team members on shared projects.
- Observed behavior
- Users are unable to find options to modify or remove their comments after posting them in Microsoft Planner tasks.
Ensure you are logged into your Microsoft 365 account and have access to the Outlook mailbox associated with your Planner's Microsoft 365 Group.
Use Microsoft Teams Integration for Advanced Comment Management
Since native Planner lacks comment editing, using Teams linked to your Planner provides robust chat and comment features.
Microsoft Planner natively stores comments as email threads, which restricts standard chat-like editing. By moving your task discussions to Microsoft Teams, you regain full control over your messages.
Navigate to the Teams channel where your Microsoft Planner board is linked as a tab.
Instead of using Planner's native comment box on the task card, use the Teams channel chat for task discussions. Teams fully supports editing and deleting your sent messages.
Copy the link to the specific Planner task and paste it into the Teams conversation to provide immediate context for your team members.
Delete the Associated Email in Outlook Group Mailbox
Planner comments are sent as emails to the Microsoft 365 Group. Deleting the email from the group mailbox removes it from the task.
Collaborate Seamlessly with WPS Office
While Microsoft Planner lacks robust comment management, WPS Office provides excellent document collaboration with full control over your comments, track changes, and team reviews. It is a lightweight, free alternative to Microsoft Office that ensures your teamwork remains smooth and easily editable.
- 1. Download and Install: Visit the official WPS website to download and install WPS Office for free on your device.
- 2. Open Your Documents: Open your existing Microsoft Office files directly in WPS Office without losing any formatting or data.
- 3. Use Collaboration Features: Highlight text, insert comments, and easily edit or delete them during team reviews and brainstorming sessions.
Frequently Asked Questions
Why can't I edit comments directly in Microsoft Planner?
Planner comments are technically stored as email replies in the associated Microsoft 365 Group's Exchange mailbox. Because of this architecture, standard chat-like editing and deleting features are currently not supported natively within the Planner interface.
Will Microsoft add the ability to edit or delete Planner comments in the future?
This is a highly requested feature by users migrating from tools like Trello. Microsoft encourages users to submit feedback through their official channels to prioritize its development, but no official release date for this specific feature has been announced.
Can a network administrator delete a comment in Planner?
Yes, an administrator or group owner can navigate to the Microsoft 365 Group mailbox in Outlook and delete the specific email message that corresponds to the comment, which will consequently remove it from the Planner task view.
