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How to Integrate Tasks in Microsoft To Do, Planner, and Project

Ayan Masood Sep 28, 2026 869 views

Question details

The user wants to understand how to synchronize and integrate tasks across Microsoft To Do, Planner, and Project for the web.

How to Integrate Tasks in Microsoft To Do, Planner, and Project

Product: Microsoft 365
Device & OS: not provided
Scenario: Managing assigned tasks across multiple Microsoft project management and productivity tools to keep track of workloads.
Observed behavior: Tasks assigned from Project for the web and Planner appear in the 'Assigned to me' view in Microsoft To Do, but users are seeking clarity on the limitations and broader synchronization capabilities.

Before you start

Ensure you have an active Microsoft 365 business or enterprise subscription and are signed into the same account across all three applications.

Solution 1Recommended

Utilize Built-in Task Synchronization

Use the native integration features in Microsoft 365 to automatically view tasks assigned to you across Planner, Project, and To Do.

Microsoft 365 offers native synchronization for personal task management. When a task is created in Planner or Project for the web and assigned specifically to you, it will automatically populate in Microsoft To Do.

Open Microsoft To Do settings

Launch Microsoft To Do on your desktop or web browser, click on the gear icon in the top right corner, and select 'To Do Settings'.

Enable connected apps

Scroll down to the 'Connected apps' section and toggle on the switch for 'Tasks from Planner'.

View assigned tasks

Return to the main To Do interface and click on the 'Assigned to me' smart list on the left navigation pane to view your synced tasks from Planner and Project for the web.

Sync Limitation: This built-in synchronization is strictly limited to tasks assigned to the current user. It will not sync tasks assigned to other team members.

Solution 2

Create Broader Integration using Power Automate

Set up a custom Power Automate workflow with the Dataverse connector for advanced synchronization, such as tracking team-wide tasks.

Free Microsoft Office alternative

Manage Your Projects and Documents with WPS Office

While Microsoft 365 offers complex task synchronization, WPS Office provides a free, lightweight, and highly compatible alternative for managing project timelines, spreadsheets, and presentations with a familiar interface.

1. Download WPS Office: Visit the official WPS website and download the free installation package for your operating system.
2. Access project templates: Open WPS Spreadsheet, click on 'New', and search for 'Project Management' to access ready-to-use tracking templates.
3. Save in Microsoft formats: Customize your project tracker and save the file in standard .xlsx or .docx formats for seamless sharing with Microsoft users.

Fully compatible with Microsoft Excel, Word, and PowerPoint formatsRich library of built-in project management and Gantt chart templatesLightweight application that runs smoothly without heavy resource usageSeamless collaboration and cross-device document synchronization

microsoft office alternative - wps office

Frequently Asked Questions

Why aren't my Planner tasks appearing in Microsoft To Do?

Planner tasks will only appear in Microsoft To Do if they are explicitly assigned to you and the Planner integration is toggled on in your To Do Settings under 'Connected apps'.

Can I natively sync Planner tasks assigned to other team members into my To Do list?

No, the built-in synchronization is specifically limited to tasks assigned to the current user. To view team-wide tasks, you must check the Planner board directly or set up a custom flow using Power Automate.

What should I do if Microsoft To Do crashes frequently on my iPad?

If you experience crashing issues with the Microsoft To Do app on your iPad, this is unrelated to task synchronization. You should submit a separate support request directly to Microsoft or report the bug through the Microsoft 365 feedback platform.

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