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How to Show Completed Tasks in Microsoft Planner and Teams
Question details
The user needs to view completed tasks that have disappeared or are hidden in Microsoft Planner and the Planner tab within Microsoft Teams.
- Product
- Microsoft Planner and Microsoft Teams
- Device & OS
- not provided
- Scenario
- Managing tasks and reviewing completed work in Microsoft Planner or the Teams Planner tab.
- Observed behavior
- Completed tasks are hidden from view due to active progress filters, or they fail to sync and display correctly in the new Microsoft Teams experience despite being visible in the Planner web app.
Ensure you have an active internet connection and are logged into your Microsoft 365 account on both the Planner web app and Microsoft Teams.
Adjust Progress Filters to Show Completed Tasks
Modify the default filter settings in Planner or Teams to include tasks marked as completed.
By default, the Planner board may apply active filters to show only ongoing work. Adjusting this filter allows you to see all historical task data.
Launch Microsoft Planner from your web browser or navigate to the specific Planner tab within your Microsoft Teams channel.
Click on the 'Filter' option located in the top-right area of the task board interface.
Under the 'Progress' category, check the box next to 'Completed' to display finished tasks, or simply click 'Clear all' to remove all active filters from the board.
Compare Planner Web App and Report Sync Issues
Verify synchronization by checking the Planner web app if completed tasks are missing in the new Microsoft Teams experience.
Try WPS Office for Seamless Project Tracking
While Microsoft Teams and Planner may occasionally experience synchronization issues, you can manage project tasks reliably using WPS Office. As a free, lightweight alternative to Microsoft Office, WPS Spreadsheet offers customizable templates to track project progress, assign tasks, and maintain historical records without relying on complex cloud synchronization mechanics.
Frequently Asked Questions
Why do my completed tasks disappear in Microsoft Teams?
By default, the Planner tab in Microsoft Teams often filters tasks to show only 'Not started' or 'In progress' items. Completed tasks are hidden to keep the active board clean, but you can view them again by adjusting the Progress filter.
Can I permanently save the filter settings in the Teams Planner tab?
Currently, Microsoft Teams may reset the Planner tab filters back to the default state when you close or restart the application. You will typically need to manually select the 'Completed' filter each time you want to view finished tasks in the app.
Are tasks lost if they don't show up in the new Teams experience?
No, your tasks are not lost. They remain safely stored in your Microsoft 365 account. If they are missing specifically in the new Teams app due to a synchronization bug, you can still access and view them by logging directly into the Microsoft Planner web application.
