Others

How to Show Microsoft Bookings Rescheduling Slots in the Applicant's Local Time Zone

Maira Mehtab Sep 20, 2026 869 views

Question details

The user wants to configure Microsoft Bookings so that applicants can view available rescheduling slots in their own local time zones, rather than defaulting to the interviewer's or business time zone.

Product: Microsoft Bookings
Device & OS: not provided
Scenario: Scheduling and rescheduling interviews or meetings with attendees located in different time zones.
Observed behavior: Applicants are seeing available rescheduling slots displayed in the business or interviewer's time zone instead of their own local time zone.

Before you start

Ensure you have administrative or full author access to the Microsoft Bookings calendar to modify the Booking page settings.

Solution 1Recommended

Disable the Business Time Zone Lock in Booking Page Settings

Adjust the Booking page settings so the system automatically detects and displays the applicant's local time zone.

By default, Microsoft Bookings may lock the displayed times to the business's configured time zone. Disabling this lock allows the applicant's browser to determine and display the times relative to their current location.

Open Microsoft Bookings

Log into your Microsoft 365 account and open the Bookings app from your application launcher.

Navigate to Booking Page Settings

On the left-hand navigation menu, click on 'Booking page' to open the configuration options for your calendar.

Locate Region and Time Zone Settings

Scroll down the page until you find the 'Region and time zone settings' section.

Uncheck the Time Zone Lock

Find the checkbox labeled 'Always show time slots in business time zone' and uncheck it.

Save Changes

Click 'Save' at the top of the page. Applicants will now see time slots adjusted to their browser's local time zone when scheduling or rescheduling.

Verification: You can test this by copying your Booking page link and opening it in a private browser window while using a VPN set to a different time zone.

Solution 2

Consult the Microsoft Bookings Community for Complex Setups

For complex scenarios involving shared Booking calendars or persistent time-zone bugs, reaching out to Microsoft's specialized community is the best next step.

Free Microsoft Office alternative

Manage Interview Schedules and Notes with WPS Office

While Microsoft Bookings handles your appointment scheduling, WPS Office provides a seamless, lightweight, and free alternative to Microsoft Office for managing all your interview notes, applicant tracking spreadsheets, and presentation materials.

1. Download the Installer: Visit the official WPS Office website to download the free installation package for your operating system.
2. Install WPS Office: Run the downloaded file and follow the simple on-screen instructions to complete the installation.
3. Start Managing Documents: Launch WPS Office to easily create, edit, and organize your applicant tracking sheets and interview documents.

Fully compatible with Microsoft Word, Excel, and PowerPoint formats.Lightweight installation that runs smoothly on Windows, Mac, and Linux.Built-in PDF editor for reviewing applicant resumes and portfolios.Free to use with a familiar, easy-to-navigate tabbed interface.

microsoft office alternative - wps office

Frequently Asked Questions

Why are my Microsoft Bookings times showing up incorrectly for clients?

This usually happens if the 'Always show time slots in business time zone' option is checked on your Booking Page settings, which forces all clients to see your business time zone instead of their own local time.

Can I set a specific time zone for different services in Microsoft Bookings?

Currently, the time zone display settings are applied at the Booking Page level. This means the time zone rule (either locking to business time or allowing local time) applies to all services hosted on that specific booking page.

How does Microsoft Bookings detect the applicant's time zone?

When the business time zone lock is unchecked, Microsoft Bookings detects the applicant's time zone based on their web browser and operating system's internal clock settings.

Office Quick Solutions