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How to Sort a Microsoft Loop Table by Checked Items

Maira Mehtab Sep 27, 2026 869 views

Question details

The user wants to know how to sort rows in a Microsoft Loop table based on whether the checklist items in a specific column are checked or unchecked.

Product: Microsoft Loop
Device & OS: not provided
Scenario: Organizing task lists and managing completed items within a Microsoft Loop workspace table.
Observed behavior: Microsoft Loop currently lacks a built-in feature to directly sort or filter table rows by checkable checklist items.

Before you start

Open your Microsoft Loop workspace and navigate to the page containing the table you want to organize. Ensure you have editing permissions for the table components so you can add new columns.

Solution 1Recommended

Use a Status or Options Column Workaround

Since direct sorting by checkboxes isn't supported, adding a dedicated Status column allows you to manually mark and sort completed items.

This is currently the most effective workaround within Microsoft Loop. By pairing your checklist with a Label or Options column, you can group all your completed tasks together.

Add a Status Column

Hover over your existing table, click the '+' icon next to a column header to add a new column, and select 'Label' or 'Options' as the column type.

Define Completion Options

Set up the options or labels to reflect task states, such as 'To Do', 'In Progress', and 'Completed'.

Update Row Status Manually

Whenever you check off a checklist item in a row, manually click the adjacent Status column cell and change it to 'Completed'.

Sort by Status

Click the header of your new Status column, select the 'Sort' option from the dropdown menu, and choose ascending or descending order to group all completed rows together.

Workaround Limitation: You will need to manually update the status label every time you check or uncheck an item, as Loop does not currently automate the relationship between checkboxes and label columns.

Solution 2

Submit a Feature Request to Microsoft

Let Microsoft know this feature is needed so they can prioritize adding native checkbox sorting in future Microsoft Loop updates.

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Manage Tasks and Tables Seamlessly with WPS Office

If you are frustrated by the feature limitations in Microsoft Loop or Office apps, consider switching to WPS Office. It provides a lightweight, highly compatible, and free alternative with powerful spreadsheet features that make tracking checklist items and sorting data straightforward.

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2. Open Your Spreadsheets: Launch WPS Spreadsheets and seamlessly open your existing .xlsx task lists without losing any formatting.
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Full compatibility with Microsoft Word, Excel, and PowerPoint formats.Robust data sorting, filtering, and checkbox management in WPS Spreadsheets.Lightweight installation with a clean, familiar, and easy-to-use interface.Free built-in templates for project tracking and task management.

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Frequently Asked Questions

Will Microsoft Loop add native checkbox sorting in the future?

While Microsoft frequently updates Loop based on user feedback, there is currently no official timeline or announcement for a native checkbox sorting feature. Submitting feedback through the app is the best way to request it.

Can I filter Microsoft Loop tables by checklist items instead of sorting?

No, filtering directly by checklist item states (checked or unchecked) is also unsupported at this time. The Status column workaround is required if you want to filter out completed tasks.

Do other Microsoft 365 apps support sorting by checkboxes?

Yes, Microsoft Excel allows you to insert checkboxes and link them to cell values (TRUE/FALSE), enabling robust sorting and filtering capabilities that are currently missing in Loop.

How do I delete a column in Microsoft Loop if I no longer need the Status workaround?

Click on the column header you wish to remove, open the column menu, and select 'Delete' from the dropdown options to permanently remove it from your table.

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