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How to Show Completed Checklist Items on Microsoft Planner Cards

Tauseeq Magsi Oct 10, 2026 868 views

Question details

The user wants to know how to keep completed checklist items visible on task cards in Microsoft Planner instead of just seeing a progress fraction.

How to Show Completed Checklist Items on Microsoft Planner Cards

Product: Microsoft Planner
Device & OS: not provided
Scenario: Tracking task progress on the Planner Board and trying to view previously completed sub-tasks or checklist items directly on the task cards.
Observed behavior: Microsoft Planner hides completed checklist items from the front of the task card, displaying only a numerical progress count. Furthermore, completed tasks themselves might be entirely hidden from the board due to default filter settings.

Before you start

Ensure you are currently viewing your Microsoft Planner in the Board view, as filtering options and card displays behave differently across various views.

Solution 1Recommended

Adjust Filters to Show Completed Tasks on the Board

Use this solution if your completed tasks have completely disappeared from the Planner board due to default or updated filter settings.

Open Board View

Navigate to your Microsoft Planner workspace and ensure that the 'Board' view is selected at the top of the screen.

Access the Filters Menu

Click on the 'Filters' option located in the top right corner of the Planner interface.

Select Completed Progress

Under the 'Progress' category in the filter dropdown, check the box next to 'Completed'. Make sure 'Not started' and 'In progress' are also selected to see all tasks.

Automatic Filter Changes: Sometimes Planner updates automatically change these filters. If tasks vanish again, re-check your Progress filters.

Solution 2

View Completed Checklist Items Inside Task Details

Understand the limitations of Planner's card view and learn how to view your completed checklist items properly.

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Manage Custom Checklists Effectively with WPS Office

If you are frustrated by Microsoft Planner's rigid display limitations, consider using WPS Spreadsheet to build highly customizable task trackers. WPS Office is a free, lightweight, and complete office suite that gives you total control over how your completed checklist items are displayed.

1. Open WPS Spreadsheet: Launch WPS Office and create a new blank spreadsheet for your task tracker.
2. Create a Checklist Layout: Set up columns for Task Name, Sub-tasks, and Checkboxes using the Insert tab.
3. Customize Visibility: Use Conditional Formatting to strike through completed items while keeping them completely visible on your screen.

Fully compatible with Microsoft Excel, Word, and PowerPoint formats.Create personalized checklist templates where completed tasks remain permanently visible.Apply custom conditional formatting to track progress your own way.Lightweight software with fast performance across all your devices.

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Frequently Asked Questions

Why does Planner only show a count like 3/6 on my task card?

By default, Microsoft Planner optimizes space on the Board view by hiding completed checklist items from the front of the card. It replaces them with a progress fraction indicating how many items have been completed out of the total.

Is there a setting to force Planner to show all completed checklist items on the card front?

No, currently there is no built-in setting in Microsoft Planner to prevent completed checklist items from being removed from the outer card view. You must open the task details to see the specific completed items.

Why did my completed tasks suddenly disappear from the Planner board?

This usually happens when the board's filter settings are modified, which can sometimes occur automatically after a software update. You can easily restore them by clicking 'Filters' and checking 'Completed' under the Progress section.

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