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How to Stop Microsoft Planner Email Notifications for Tasks

Maira Mehtab Sep 28, 2026 868 views

Question details

The user wants to stop receiving automated emails about new and late tasks from Microsoft Planner to prevent their inbox from filling up.

Product: Microsoft Planner
Device & OS: not provided
Scenario: Managing task alerts and reducing inbox clutter generated by Microsoft 365 task assignments.
Observed behavior: Planner continues to send notification emails for late and new tasks even after the user explicitly disabled them under Planner Settings.

Before you start

Keep in mind that Microsoft 365 utilizes both individual Planner settings and broader Group settings, which can independently trigger task notifications. Additionally, changes to these preferences may take a short time to synchronize across servers.

Solution 1Recommended

Disable Associated Microsoft 365 Group Email Notifications

Because Planner tasks are deeply integrated with Microsoft 365 Groups, task emails are often routed through the Group settings rather than your individual Planner app settings.

Every plan in Microsoft Planner is connected to a Microsoft 365 Group. If the group is configured to send conversations and events to members' inboxes, you will still receive task updates regardless of your personal Planner settings.

Check the email sender

Open one of the notification emails you received. If the sender is listed as the group's name rather than Planner directly, it is a Group notification.

Access Microsoft Outlook

Select the specific plan's group

Find and click on the Microsoft 365 group associated with the Planner board that is sending the notifications.

Adjust Group email settings

Click on the group settings (often a gear icon or three dots) and look for 'Follow in inbox' or 'Group email settings'. Uncheck or disable the option to receive group conversations and events in your personal inbox.

Plan Owner Privileges: If you are the owner of the plan, you can also open the Plan in Planner, click the three dots at the top, select 'Plan settings', and clear the checkbox for 'Send email to the group when a task is assigned or completed'.

Solution 2

Re-verify Personal Planner Notification Options

Double-check your global Planner notification preferences to ensure they were saved correctly and wait for the system to process the update.

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Frequently Asked Questions

Why am I getting Microsoft Planner emails if my notifications are turned off?

You are likely receiving notifications triggered by Microsoft 365 Group settings rather than individual Planner settings. When a Planner board is created, an associated Group is made, which can be configured to send task updates directly to members' inboxes independently.

Can I turn off Planner notifications for a specific plan only?

The personal notifications in your global Planner Settings apply to all your plans. However, if you are a plan owner, you can control whether group emails are sent for task assignments within a specific plan by opening the Plan settings (via the three dots next to the plan name) and disabling group emails.

How long does it take for Office 365 notification settings to apply?

While usually instantaneous, changes to your notification preferences in the Microsoft 365 ecosystem can sometimes take a few hours to fully sync across all servers. If you just disabled them, monitor your inbox over the next 24 hours to confirm the change.

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